Office Administrator

Duties and Responsibilities   Answer incoming telephone calls with a professional and courteous manner. Deal with public and member inquiries and re-direct calls
Open, date stamp and re-direct paper mail
Receive and process incoming electronic mail and re-direct appropriately
Prepare, type, photocopy, file and mail reports, notices and correspondence as
Maintain paper and computer files in good order, including making computer
Receive and process cheques for membership dues, certificate applications, Loyalist Gazette subscriptions and merchandise according to established
Process incoming cheques and invoices and prepare a weekly financial package for the Association
Prepare a bank deposit on a need to basis and take the deposit to the
Prepare income tax receipts for all donations to the
Process incoming certificate application forms according to established procedures and prepare the applications for submission to the National
Prepare certificates for approved applications, and mail the completed certificates to the appropriate branch
Maintain the database of paid subscriptions for the Loyalist Gazette and process bulk Gazette orders as required.
Fill orders for Association merchandise as
Maintain adequate levels of stationary, supplies, postage stamps and Association regalia to support routine operations of the
Manage building access cards and office keys as required by the landlord to facilitate access by Association volunteers and employees. Maintain Visitor Log Overview:  The Promotional Sales and Administrative Assistant supports the club’s activities by promoting merchandise, events, and membership initiatives while providing general administrative and clerical support. This role helps strengthen the club’s public presence, assists with sales and promotions, and ensures efficient day-to-day operations.

Key Responsibilities:

Promotional & Sales Support:

Assist with planning and promoting club events, fundraisers, and activities.

Promote and process sales of club merchandise (online or in person).Prepare and maintain promotional materials, displays, and online listings.

Engage with members and the public to encourage participation and sales.

Maintain accurate sales and inventory records.