Staffing​/Scheduling Clerk PT - SSC

Staffing & Scheduling Centre
Kingston General Hospital Site
Part-Time | CUPE | Band C ($26.62 - $29.49/hour)

Make a Difference Behind the Scenes in Healthcare
Are you highly organized, detail-oriented, and thrive in a fast-paced environment? Join Kingston Health Sciences Centre (KHSC) as a  Staffing/Scheduling Clerk  and play a vital role in ensuring our clinical teams have the staffing support they need to provide exceptional patient care.

As a key member of the Staffing & Scheduling Centre, you'll work collaboratively with leaders and staff across the organization to coordinate staffing needs, manage schedules, and support operational excellence within one of southeastern Ontario's leading healthcare organizations.

This is an exciting opportunity for someone who enjoys problem-solving, multitasking, and working in an environment where every day is different.

Why Join KHSC?

Competitive hourly wage of  $26.62 - $29.49

Opportunity to contribute to patient and family-centred care

Gain experience working within a large, complex healthcare organization

Dynamic and collaborative team environment

Build expertise in scheduling, workforce planning, and collective agreement administration

Ongoing learning and development opportunities

Schedule
This is a  part-time position  with rotating shifts including:

05:00-13:00

05:00-17:00

06:00-14:00

08:00-16:00

10:00-18:00

11:00-19:00

12:00-00:00

13:00-21:00

What You'll Do
As a Staffing/Scheduling Clerk, you will help ensure the right staff are in the right place at the right time by:

Coordinating staffing coverage and scheduling needs across multiple departments

Calling in staff and reallocating resources in accordance with collective agreements

Maintaining accurate employee schedules and staffing records within automated scheduling systems

Responding to staffing requests from managers and operational leaders

Monitoring staffing levels and escalating shortages or surpluses as needed

Generating reports and maintaining scheduling statistics

Supporting users of the scheduling system by providing guidance on processes and procedures

Updating employee profiles, assignments, and work schedules to ensure data accuracy

What You Bring
We're looking for someone who is organized, adaptable, and committed to providing excellent service.

Required Qualifications:

Office Administration Certificate (one year) or an equivalent combination of education and experience

Minimum two years of clerical experience, including at least six months of staff scheduling experience within the last five years

Strong computer skills and ability to work within a Windows environment

Excellent communication, customer service, and interpersonal skills

Ability to prioritize competing demands and perform effectively in a high-volume environment

Strong organizational skills and attention to detail

Ability to handle confidential and sensitive information with discretion

Demonstrated reliability and commitment to regular attendance

Satisfactory Criminal Reference Check and Vulnerable Sector Search

Who You Are
You are someone who:

Enjoys solving problems and finding solutions quickly

Thrives in a fast-paced operational environment

Can manage multiple priorities while maintaining accuracy

Values teamwork, professionalism, and service excellence

Understands the important role staffing plays in supporting quality patient care

About KHSC
Kingston Health Sciences Centre is one of Canada's leading academic health sciences centres, providing complex and specialty care to southeastern Ontario. At KHSC, every role contributes to our mission of providing exceptional patient and family-centred care, advancing research, and educating the healthcare professionals of tomorrow.

KHSC is located on the ancestral lands and waters of the Anishinaabeg and…