Staffing​/Scheduling Clerk PT - SSC

Staffing & Scheduling Centre
Kingston General Hospital Site
Part-Time | CUPE | Band C ($26.62 - $29.49/hour)

Are you highly organized, detail-oriented, and thrive in a fast-paced environment? Join Kingston Health Sciences Centre (KHSC) as a Staffing/Scheduling Clerk and play a vital role in ensuring our clinical teams have the staffing support they need to provide exceptional patient care.

As a key member of the Staffing & Scheduling Centre, you'll work collaboratively with leaders and staff across the organization to coordinate staffing needs, manage schedules, and support operational excellence within one of southeastern Ontario's leading healthcare organizations.

This is an exciting opportunity for someone who enjoys problem-solving, multitasking, and working in an environment where every day is different.

• Competitive hourly wage of $26.62 - $29.49
• Opportunity to contribute to patient and family-centred care
• Gain experience working within a large, complex healthcare organization
• Dynamic and collaborative team environment
• Build expertise in scheduling, workforce planning, and collective agreement administration
• Ongoing learning and development opportunities

This is a part-time position with rotating shifts including:

• 05:00-13:00
• 05:00-17:00
• 06:00-14:00
• 08:00-16:00
• 10:00-18:00
• 11:00-19:00
• 12:00-00:00
• 13:00-21:00

As a Staffing/Scheduling Clerk, you will help ensure the right staff are in the right place at the right time by:

• Coordinating staffing coverage and scheduling needs across multiple departments
• Calling in staff and reallocating resources in accordance with collective agreements
• Maintaining accurate employee schedules and staffing records within automated scheduling systems
• Responding to staffing requests from managers and operational leaders
• Monitoring staffing levels and escalating shortages or surpluses as needed
• Generating reports and maintaining scheduling statistics
• Supporting users of the scheduling system by providing guidance on processes and procedures
• Updating employee profiles, assignments, and work schedules to ensure data accuracy

We're looking for someone who is organized, adaptable, and committed to providing excellent service.

Required Qualifications:

• Office Administration Certificate (one year) or an equivalent combination of education and experience
• Minimum two years of clerical experience, including at least six months of staff scheduling experience within the last five years
• Strong computer skills and ability to work within a Windows environment
• Excellent communication, customer service, and interpersonal skills
• Ability to prioritize competing demands and perform effectively in a high-volume environment
• Strong organizational skills and attention to detail
• Ability to handle confidential and sensitive information with discretion
• Demonstrated reliability and commitment to regular attendance
• Satisfactory Criminal Reference Check and Vulnerable Sector Search

You are someone who:

• Enjoys solving problems and finding solutions quickly
• Thrives in a fast-paced operational environment
• Can manage multiple priorities while maintaining accuracy
• Values teamwork, professionalism, and service excellence
• Understands the important role staffing plays in supporting quality patient care

Kingston Health Sciences Centre is one of Canada's leading academic health sciences centres, providing complex and specialty care to southeastern Ontario. At KHSC, every role contributes to our mission of providing exceptional patient and family-centred care, advancing research, and educating the healthcare professionals of tomorrow.

KHSC is located on the ancestral lands and waters of the Anishinaabeg and Haudenosaunee…