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Job Summary
Reporting to the Dean, Smith School of Business, the Executive Assistant (EA) provides executive support to the Dean, which includes the organization and management of the Dean’s calendar and travel, coordination of communications on behalf of the Dean and support with the overall execution of projects that are led from the Dean’s office.
This is a highly visible and responsible position with significant overall impact on the effectiveness and reputation of the Office of the Dean. Due to the intricacy of managing the Dean’s time and priorities in a demanding and multifaceted office, the incumbent must function with an exceptional level of professionalism, confidentiality, accuracy, effective judgement and efficiency. The incumbent frequently interacts with university senior administrators, faculty, staff, students, and alumni to facilitate an appropriate flow of information on numerous complex and sensitive issues between the Office of the Dean and internal and external stakeholders.
Job Description
KEY RESPONSIBILITIES:
• Briefs the Dean on upcoming commitments; directs, plan and supports the schedule for the Dean to maximize the use of their time during an extended workday.
• On behalf of the Dean, triage issues that arise to determine action requirements. Liaise with appropriate team members to ensure timely follow-up and resolution.
• Prepares meeting materials, briefing notes, itineraries, speaking notes, travel, and accommodation arrangements, etc. to ensure that the Dean is prepared for scheduled commitments; ensures follow up required by the Dean is tracked, delegated and completed.
• Drafts correspondence and documents for the Dean, ensuring that all correspondence is dealt with according to sensitive and confidential protocols, is prepared and distributed in a timely manner, and proofread and edited appropriately.
• Support the Dean’s office with communications for the internal Smith community and specific external stakeholders
• Where required, work with the Dean’s office to prepare, coordinate, and review, reports, presentations, speeches, speaking notes and other communications for the Dean
• Maintains an effective system to bring forward documents, reports, and other annual deliverables timely manner, including review by other senior stakeholders.
• Liaises with and…
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