Administrative Assistant to Director - University of Waterloo

Support the Director at the University of Waterloo's Faculty of Mathematics as the Administrative Assistant. This full-time position involves managing operations, faculty appointments, and providing executive support.

In this permanent role, you will oversee the Director's office functions and assist with the faculty hiring processes including tenure and promotion. Empower faculty with advice, direction, and administrative oversight. You will also supervise the Customer Service Coordinator and Administrative Assistant, ensuring seamless operations in a collaborative environment.

Key Responsibilities:

• Provide executive assistance to the Director, managing schedules and correspondence

• Liaise with faculty, students, and external partners with utmost professionalism

• Handle sensitive situations discreetly and maintain confidentiality

• Organize agendas and support materials for meetings and committees

• Manage statistical information for accreditation and reporting

Requirements:

• Strong background in administrative support roles

• Proven experience in document preparation and technical writing

• Ability to maintain confidentiality in sensitive matters

• Experience coordinating meetings and faculty relations

• Excellent organizational and communication skills

Utilize your administrative expertise to foster a productive environment at the University of Waterloo.