Undergraduate Program and Events Assistant

External Applicants   Undergraduate Program and Events Assistant# Undergraduate Program and Events Assistant To display this page you need a browser with JavaScript support.

Competition Number:

J

Position Title:

Undergraduate Program and Events Assistant Position Number (Final):

Vacancy Type:

Existing Position Employee Group:

Support Staff - USW Local 2010

Job Category:

Academic Support and Student Services Department or Area:

Philosophy

Location:

Kingston, Ontario, Canada (On-site)
Salary:$54,799.00 - $66,829.00/Year Grade:06

Hours per Week:35

Job Type:Term Length of term:18 months

Shift: 7 Monday - Friday Number Of Positions:1

Date Posted:

September 8, 2026

Closing Date:

September 28, 2026## COVID 19 On-Campus Requirements Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.##

About Queen's University Queen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!## Applicant Guidance & Information At Queen's, we are committed to helping people achieve their best. Whether you are beginning your career at Queen's or seeking your next opportunity, we are here to support you.
** Visit our for guidance on applying, showcasing your skills and experience, and preparing for interviews.
**** Disclaimer:
** As part of the application process at Queen's University, our recruitment system uses Artificial Intelligence (AI), as defined under the Ontario Employment Standards Act,to ask job-related questions and confirm eligibility for hire. All final hiring decisions are made using non-AI related processes.##

Job Summary Reporting to the Department Head the Undergraduate Program and Events Assistant is responsible for the administration and operation of the Department of Philosophy's Undergraduate program following university, faculty, and departmental policies/guidelines. This involves providing administrative support to the Undergraduate Chair, advising students on various program issues, responding to student inquires and making referrals to Student Counselling, Career Services, and Academic Advisors when appropriate;

ensures that all students are provided resources to support their academic progress and enhance their student experience. The incumbent also plans and coordinates undergraduate and other academic and non-academic events within the department.

This position provides the daily administration and operational support to undergraduate program including timely and accurate timetabling and registration. This position is a key academic advisor to undergraduate students, and ensures that students experiencing challenges have access to resources to support their academic progress. This position also provides overall administration of scholarships, awards and special accolades.##

Job Description
** What you will do**- Provides daily administration and operation support to the undergraduate program.

- Provides academic advising for undergraduate students.

- Administers the registration process, providing support and assistance with course substitutions, pre-registration, online registration, over-riding prerequisites, managing wait lists and reviewing late requests.

- Provides data for timetabling activities, including instructor preferences, tier request, lab times, seminars, departmental meetings, feedback issues.

- Manages files, tracking student progress, keeping accurate academic records, maintaining class lists and historical records including registrations, enrollments, faculty teaching assignments, exams etc.

- Supports and…