Executive Assistant

Who We Are

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship.

As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Executive & Administrative Support Provide administrative and coordination support to the Director when required, including scheduling, calendar management, and correspondence. Assist in preparing meeting agendas, program reports, presentations, and materials to support leadership and community engagement as required. Track follow-up items, deadlines, and action steps from meetings to ensure continuity and accountability. Assist the Director in coordinating information and follow-up with staff, volunteers, and stakeholders.

Provide information for reports, presentations, and seasonal campaigns (e.g., Christmas Campaign). Update and maintain website content to ensure program information and resources are accurate and accessible. Develop and refresh promotional materials, brochures, and communications to support programs, outreach, and community awareness. Coordinate, onboard, and provide guidance to community volunteers to support program delivery. May assist with direct program services or client support as needed, helping staff and volunteers meet community needs.

Support for Strategic Planning & Proposals Assist the Director with planning and tracking organizational goals, ensuring progress and follow-up on key initiatives. Compile, organize, and review program and community data to provide insights that inform leadership discussions. Monitor progress on projects and initiatives, reporting outcomes, and highlighting items for the Director’s attention. Support proposal development by conducting research, drafting content, compiling relevant data, and preparing materials to strengthen community impact.

Prepare dashboards and reports at the Director’s direction to summarize program performance and key outcomes.

Community & Organizational Insight Assist the Director in gathering and summarizing feedback from community partners, program participants, and other stakeholders. Help assess community needs, perceptions, and engagement trends, presenting findings to inform program improvements. Review participation and engagement data to provide insights for planning and reporting purposes. Prepare clear summaries and recommendations to support the Director in responding to community and organizational priorities.

Seasonal Campaign Coordination Serve as Christmas Campaign Coordinator during the seasonal campaign period. Provide guidance and day-to-day support to seasonal campaign workers, ensuring tasks are completed effectively. Coordinate campaign logistics, timelines, and communications to ensure smooth execution. Support campaign marketing efforts, including website updates, promotional materials, and community communications. Track participation, donations, and campaign outcomes, assisting in reporting and post-campaign analysis to inform future efforts.

Systems & Organizational Continuity Maintain and organize spreadsheets, databases, and…