Administrative Coordinator Kingston, MA | Robert Half

Administrative Coordinator

We are looking for an Administrative Coordinator to support daily operations for a housing organization in Kingston, Massachusetts. This long-term contract position is ideal for someone who enjoys helping applicants and residents, managing communication, and keeping administrative tasks organized. The role combines front-line customer support with document review and coordination work, requiring strong attention to detail and a service-oriented, detail-oriented approach.

Responsibilities:

• Manage a high volume of incoming and outgoing phone calls while providing courteous and accurate assistance to applicants and residents.
• Receive, organize, and review application materials to ensure documentation is complete and ready for processing.
• Guide residents through each step of the application process, answering questions and clarifying required information.
• Maintain administrative records, track application activity, and keep files updated in an orderly manner.
• Coordinate schedules, appointments, and follow-up communications to support efficient office operations.
• Use Microsoft Office applications to prepare correspondence, update spreadsheets, and manage email communication.
• Provide general administrative support to the team, including data entry, document handling, and routine office coordination.