Administrative Coordinator II

** Job Title
** Administrative Coordinator II
** Agency
* * Texas A&M University - Kingsville
** Department
* * Special Programs
** Proposed Minimum Salary
** Commensurate
* * Job Location
** Kingsville, Texas
** Job Type
** Staff
* * Job Description
** Works under general supervision and coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance. This is a grant funded position.
** Essential Duties and Responsibilities
*** Coordinates administrative support functions. Plans and coordinates administrative activities and services.
* Participates in the planning and execution of administrative operations. May serve as the office manager.
* Monitors office procedures.
* Develops, evaluates, and ensures adherence to office procedures.
* May assist in the development of budget.
* Reviews and signs documents for supervisor. Attends meetings or committees on behalf of supervisor.
* Analyzes program, project, or initiatives. Monitors project timelines and identify issues.
* Adapts, combines, and makes improvements to services, processes, or programs.
* Formulates, interprets, and/or implements management policies or operating practices.
* Develops administrative and technical procedures.
* Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.
* Performs special analyses and project summaries.
* Prepares and reviews operational and special reports.
* Coordinates office records retention and maintains office references and resources materials.
* Coordinates the maintenance of office supplies and equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.
* Helps collect, analyze, review, document, and communicate business needs and requirements. Assesses client needs through direct interaction. Helps create detailed functional and technical system specifications and defines data requirements.
* Supervises, trains, and evaluates the work of others. Assigns tasks and evaluates job progress.
* Coordinates travel arrangements and prepare itineraries. Plans and coordinates meetings, seminars, and other special events
* Create cost projections, place orders, and complete receiving.
* Create and process requisitions and submit invoices.
* Create Purchase Orders and process stipends.
* Maintain office and technology inventory.
** Additional Responsibilities
*** Grant administrative duties for select grant projects.
* Responsible for assisting with departmental procedures manual and timely updates.
* Responsible for the participating in the development and implementation of department wide electronic documentation processes.

The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
** Minimum Requirements*
* * Education* - Bachelor’s degree in applicable field or equivalent combination of education and experience.

* Experience* - Three years of related experience.
** Knowledge, Skills, and Abilities*
* * Knowledge of* - Knowledge of word processing, spreadsheet, database, and presentation applications.

* Ability to* - Ability to multitask and work cooperatively with others. Strong interpersonal and organizational skills. Excellent verbal and written communication skills.

* Texas A&M University-Kingsville TRIO positions are contingent upon grant funding.
* All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS.The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee.

Each member institution provides equal opportunity and access to all students, employees and prospective employees.
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