Administrative Assistant - Police

ESSENTIAL JOB FUNCTIONS

Definition: Conducts a variety of routine clerical, secretarial and administrative duties for a department.

Essential Functions:

• Perform a wide variety of duties for a department
• Answer telephone calls and receive visitors, screen, and refer to appropriate person
• Provide routine information regarding department’s policies and procedures and on various programs
• Interpret City policies, rules, and regulations in response to inquiries and refer inquiries as appropriate
• Type forms, memos and routine documents from written sources according to specific instructions
• Review documents, as instructed, to determine that appropriate forms are used and completely filed
• Make travel arrangements
• Maintain appointment schedule and calendars
• Arrange meetings and conferences
• Operate office equipment
• Type a variety of materials including general correspondence and memoranda
• Prepares and maintains payroll and attendance records
• Maintain a variety of files and records including summary overtime reports
• Count and inventory office supplies and forms
• Assists with research and compiling of data for various reports and special projects including annual budget
• Performs other duties as assigned

• Two (2) years of administrative or clerical experience

• Knowledge of modern office methods, procedures, and equipment
• Advanced proficiency in MS Excel, Word and Power Point
• Knowledge of English usage, spelling, grammar and punctuation
• Knowledge of business letter writing
• Ability to communicate clearly and concisely, orally and in writing
• Ability to work cooperatively with others
• Ability to interpret and apply administrative and departmental policies, laws, and rules
• Ability to plan, organize and schedule priorities in the office
• Must be punctual and organized to meet deadlines
• Ability to maintain confidential information

Bilingual in English/Spanish;
Acceptable Equivalency:
Any combination of experience and training that would likely provide the required knowledge, skills and abilities.

• May be required to work hours other than the regular schedule including nights, weekends, and holidays.
• This position requires regular and reliable attendance and the employee s physical presence at the workplace

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