PT Deputy Clerk - Municipal Court

Provides essential administrative and customer service support for the Municipal Court. Responsibilities include processing legal citations, maintaining accurate court records, collecting fines and fees and executing specialized clerical tasks during court sessions. This role requires high accuracy, adherence to strict legal codes, and professional public contact with managing sensitive or confrontational situations. A Deputy Clerk is expected to adhere to all City policies and procedures, as well as state and federal guidelines applicable to assigned duties.

Essential Functions:

• Strong communication and interpersonal skills, with the ability to interact professionally with diverse populations under potentially stressful or adversarial circumstances.
• Payment processing of fines and fees (fines, court costs, restitution fees, credit card fees) into court management database.
• Prepares and reconciles daily cash drawers and deposits including reconciling with running spreadsheet audits at end of shift.
• Maintains and organizes court documents and records, both electronically and in the hard copy format.
• Adheres to all standing orders as issued and directed by the Municipal Court Judge.
• Schedules and maintains pre-trial and show cause docket.
• Greets and assists the public, including attorneys, defendants, jurors and witnesses.
• Prepares summons, warrants, and other legal documents as directed.
• Processes and files legal documents, such as complaints, subpoenas and orders.
• Manages the court docket and ensures timely and accurate processing of cases.
• Responds to inquiries from the public providing information assistance in courteous and professional manner.
• Collaborate with other court staff and departments to ensure the efficient operation of the court.
• Research and retrieves stored records.
• Predictable and regular attendance.
• Performs other related duties as assigned.

Education:

High school diploma or GED

Experience:

Two (2) years of general administrative, clerical, data entry, or customer service experience involving public contact. One (1) year of cash handling or teller experience

License/certification:
In accordance with Texas Department of Public Service (DPS), individuals must be able to receive and maintain clearance for accessing CJIS classified information.

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Any combination of education and experience providing the necessary knowledge, skills, and abilities to conduct the essential duties of the position.

Required Knowledge, Skills, and Abilities:

• Precise, thorough, exacting and meticulous regarding records and responsibilities and in performing assigned duties
• High integrity
• Ability to work under stress when confronted with critical or unusual situations
• Ability to maintain confidentiality
• Ability to understand and apply modern office methods and procedures
• Ability to navigate specialized court administration software
• Ability to read, write and communicate effectively in person or by phone with the public in the English language
• Ability to use tact and diplomacy
• Ability to establish and maintain an effective working relationship and to communicate with department personnel, other City employees and the public.

This position classifies the physical exertion requirements as light work involving lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with…