Executive Assistant III

Agency Texas A&M University - Kingsville Department Enrollment  Management Proposed Minimum Salary Commensurate Job  Location Kingsville, Texas Job Type Staff Job  Description About Texas A&M University–Kingsville Texas A&M University–Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region’s premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution’s 100-year history.

The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region.

Location:

The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west  more information,  .

Position Overview The Executive Assistant III provides advanced executive-level administrative, operational, and project support to the Vice President for Enrollment Management. The position serves as a key liaison among university stakeholders, coordinates divisional initiatives and communications, supports strategic enrollment objectives, and manages highly confidential information while exercising considerable independent judgment and discretion.

Essential Duties and Responsibilities Executive and Administrative Support Provide comprehensive administrative support to the Vice President for Enrollment Management, including managing complex calendars, scheduling meetings, coordinating travel arrangements, and prioritizing commitments.

Serve as the primary point of contact for internal and external constituents seeking information or access to the Vice President.

Prepare, review, edit, and distribute correspondence, reports, presentations, and official communications on behalf of the Vice President.

Manage confidential and sensitive information with discretion and professionalism.

Coordinate daily office operations and ensure administrative activities are conducted efficiently and in accordance with university policies and procedures.

Serve as the primary liaison to Human Resources for personnel business processes, including onboarding, offboarding, hiring actions, employee status changes, position management transactions, and required employment documentation.

Coordinate the preparation and submission of annual reports, institutional effectiveness documentation, and related administrative reports by collecting, organizing, and maintaining required information, supporting materials, and reporting schedules.

Enrollment Management Coordination Support strategic enrollment initiatives by coordinating meetings, projects, and activities involving Admissions, Financial Aid, Undergraduate and Graduate Recruitment, and other university departments.

Assist in tracking enrollment goals, key performance indicators, and divisional initiatives.

May compile, organize, and maintain enrollment-related data, reports, and records for leadership review and decision-making.

Monitor action items and follow-up activities arising from enrollment management meetings and committees.

Communication and Relationship Management Facilitate communication between the Vice President and university…