Flight Coordinator

Flight Coordinator – Flight Innovation, Inc.

Join us at Flight Innovation, Inc. to help coordinate and manage flight operations in a dynamic, safety‑focused environment.

To coordinate/communicate timely, accurate and efficient assignment of flights to crew members.

• Support crew members with airline travel and rental car arrangements, accurately recording movements in the scheduling system.
• Ensure timely updates to the tactical operations board and notify affected departments of any changes.
• Verify that aircraft weight and balance comply with operational standards.
• Assist crew members with necessary flight adjustments in the event of disruptions.
• Brief or re‑brief crew members of duties assigned in accordance with the Fly Exclusive Operations Manual, Company Policies and Procedures, FAA regulations, and department guidelines.
• Send and receive required trip sheets and other documentation to/from flight department and crew members.
• Comply with customs, immigration, agricultural, international handling requirements and foreign government regulations for every flight segment.
• Accurately perform flight following for the fly Exclusive fleet and provide information to client services, scheduling, and other parties.
• Obtain, monitor, and disseminate operational restrictions (Notams, AROs, noise restrictions, FBO hours, airport capabilities).
• Proactively monitor weather, ATC status, and other possible schedule interruptions.
• Coordinate trip logistics for crew and passengers, including catering, hotels, ground transportation, and airline services.
• Compile and analyze dispatch data and prepare reports.
• Be highly knowledgeable of the fly Exclusive Operations Manual, FAA and International Regulations, Company Policies, etc.
• Perform other duties as assigned by management.

• Self‑starter with strong motivation and initiative.
• Excellent interpersonal, oral and written communication skills.
• Effective time management.
• Attention to detail, focus on excellence and adaptability.
• Accountability and ability to have hard conversations.

• Memorization, reasoning, quick learning, problem finding and solving, multi‑tasking, detail orientation.
• Basic understanding of computer applications and data entry.
• Available and flexible for variable shifts, including weekends and holidays.

• Proficient in Microsoft Word, Excel, and PowerPoint.

None.

• Typical office and computer lab environment with frequent interruptions.
• Exposure to loud noises, including airplane machinery and jet engines.

• Good vision and hearing.
• English reading, comprehension, and communication.
• Capacity to sit, stand, and walk for extended periods.
• Ability to lift/move up to 30 pounds.

• Well‑groomed appearance.
• Adherence to department dress code.

Some travel, less than 10% of the time.

fly Exclusive does not discriminate based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or retaliation based on prior protected EEO activity.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• High School diploma or equivalent.
• Excellent prioritization and coordination skills in a fast‑paced environment.
• Creative problem‑resolution skills.
• Ability to develop and maintain long‑term relationships with internal and external customers.
• Excellent written and verbal skills.
• Authorized to work lawfully in the United States; must provide two forms of federal identification.
• Must successfully complete a comprehensive background check before employment.

• Bachelor’s degree in aviation or equivalent experience.
• Knowledge of business jet performance capabilities.