Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Administrator – Part Time

Are you an organised and proactive Administrator looking for a part-time opportunity where you can make a real impact? Join our Work Winning Team and play a key role in keeping our busy team running smoothly, providing comprehensive administrative support across bids, tenders and day-to-day operations.

What you'll be doing:

• Interact professionally with all people within the company and our customers.
• Answer telephone calls and direct callers to the appropriate contact point.
• Receive and respond to correspondence including email messages in a timely and professional manner.
• Arrange meetings ensuring all parties receive the necessary information, including booking meeting rooms and preparing meeting agendas.
• To manage the set up and maintenance of filing systems to ensure they are accurate and user friendly.
• Support Directors, managers, and commercial staff with the process of making bids, tenders, and accounts.
• Make travel arrangements and book accommodation for team.
• Utilise our computer systems to data input, create and update records.
• Prepare Management Information (MI) reports and documents (eg. Enquiry data, key customer accounts, sales data etc.)
• Work as part of a flexible team, undertake a range of the functions and responsibilities that meet the needs of division / company.
• Assist with processes such as PQQ’s, enquiry portals, booking in enquiries to the CRM etc.
• Conduct self in a way that reflect and promotes the Van Elle company values.
• Understand and act in accordance with Van Elle’s policies and procedures.
• Any other tasks that you may reasonably be required to undertake.

Who we're looking for:

• Experience of administering and using databases and associated report functions
• Strong IT and numeracy skills, with experience in using Microsoft Word, Excel, PowerPoint and Outlook
• Personable with strong communication and relationship building capabilities across all levels of the business.
• Practical, logical, and able to solve problems quickly
• Excellent written and verbal communication skills.
• Experience of developing and maintaining high standard/quality office management systems.
• Strong organisational skills.
• High level of attention to detail and accuracy.
• Ability to work under pressure

Other Requirements:

• Eligible to work and live in the UK.
• Flexibility to travel in the UK. (Not essential)
• A full driving licence, that is valid in the UK (Not essential)

What you’ll get in return:

• Competitive salary (pro rata) depending on experience.
• Hours of work are 9.30am – 2.30pm, Monday to Friday, however flexibility is required
• 25 days holiday plus bank/public holidays (pro rata).
• Permanent position
• Benefits include access to Company pension and Healthcare Cash Plan with family option.
• Onsite Training Centre offers ongoing training and development opportunities.
• Access to our 24-hour confidential employee support line