Personal Medical Secretary

We want talented and enthusiastic people from all backgrounds to join #TeamMWL, with us you can learn, grow and develop yourself and your career, realising your true ambitions and aspirations.

Whatever you’re looking for in your career, you’ll find it here at MWL.

Obs & Gynae | Clinical Support Services Division

15 hours per week to be worked Monday 9am-5pm and Friday 9am-5pm

Based at Whiston Hospital

We are looking for an organised and proactive Personal Medical Secretary to support our Obstetrics and Gynaecology consultants and clinical teams. This is a key role within a fast‑paced specialty where excellent administrative support is essential to providing high‑quality patient care.

The JD & PS are currently under AfC review and are subject to change.

• Provide comprehensive secretarial support to consultants and the wider team.
• Manage diaries, appointments, clinical correspondence and audio typing.
• Support meetings, prepare documents and take minutes.
• Liaise with patients, clinicians and departments professionally and efficiently.
• Ensure timely handling of referrals, investigations and patient queries.

We’re looking for someone who is:

• Highly organised with strong audio typing and administrative skills.
• Able to work independently in a busy environment.
• Confident communicating with patients and clinical staff.
• Accurate, detail‑focused and discreet.

If you’re motivated, adaptable and committed to delivering excellent support, we’d love to hear from you.

• Provide a comprehensive service to the Consultant and Speciality Team including nurse clinicians.
• Keep diary up to date, arrange appointments, and arrange travel and accommodation.
• Operate an effective bring forward system and filing system.
• Type dictation from audio transcription of clinical correspondence and documentation, ensuring all letter and workflow processes are adhered to and Standard Operating Procedures are followed.
• Type discharge summaries as appropriate.
• Check against clinical letters to ensure appropriate follow up arrangements/investigations are in place. Rectify if not.
• Ensure appropriate personnel are informed of consultant annual/study leave. Amend clinic/theatre lists/forms appropriately. Keep Consultants informed of junior doctor leave could have an effect on the service.

• RSA/OCRIII typing or equivalent
• Knowledge of medical terminology
• AMSPAR or equivalent experience
• Shorthand skills/speed writing

• 2 years’ experience as medical secretary
• Excellent IT skills with knowledge of experience of Microsoft office products
• Previous experience within the NHS

• Self‑motivated and able to work with limited supervision
• Ability to manage difficult/sensitive situations
• Able to use own initiative and manage/prioritise own workload
• Ability to accurately maintain computerised and manual filing/documentation system
• Ability to work as part of a team
• Knowledge of Hospital IT systems

• Able to work the hours and duties required by the post
• Able to adopt flexible approach when required
• Excellent interpersonal skills
• Ability to build and maintain good working relationships within a team
• Comply with Trust policies and procedures
• Understanding of confidential nature of role and awareness of Data Protection Act
• Ability to withstand pressures of work

We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspective and experience you bring. We are grounded in the belief that diversity enhances our collective strength, fostering innovation and excellence within our workforce. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under‑represented groups.

As a Disability Confident Leader
, we commit to offering an interview to all disabled applicants who meet the minimum…