Business administrator

Liverpool (L36) | Full-time | Permanent |

Chalice Supplements is scaling fast — come build the engine room with us

Chalice Supplements manufactures for some of the UK’s leading health and wellness brands, out of a state-of-the‑art facility in Liverpool. We’re growing quickly, and growth like that doesn’t run on good intentions — it runs on someone who keeps the numbers straight, the records airtight, and the wheels turning while everyone else is heads‑down on production.

That’s not a support role. That’s a growth role. And it’s yours.

• Owning purchase orders, invoices, and reconciliation — the financial backbone that lets us scale without the wheels coming off
• Keeping our data and records accurate across internal systems, so decisions are made on facts, not guesswork
• Being the voice of Chalice for customers and suppliers — phone, email, live chat — turning enquiries into relationships
• Driving traceability and compliance documentation that keeps us audit‑ready at all times, no scrambling
• Managing correspondence, filing, and office admin with a system, not just a pile
• Making sure every administrative process complies with policy — because as we scale, the details matter more, not less
• Supporting the internal and external communication that keeps a growing team aligned

• 5+ years in an administrative role
• A proactive streak: you spot what needs doing before you’re asked
• Genuine ownership — this role is yours to shape as the business grows
• The ability to juggle competing priorities without dropping the ball
• Working knowledge of Xero and Microsoft Office
• You’re on‑site, Monday to Friday — because you want to be where the action is

• A business that’s growing fast, with real room for you to grow alongside it
• A close-knit, hands‑on team where your work is seen and valued
• The chance to shape a role that becomes more central as we scale

If you’re organised, sharp, and want your admin skills to actually move the needle in a growing business — we want to hear from you.