Helpdesk Administrator
Job in
Kirkcaldy, Fife, KY1, Scotland, UK
Listed on 2026-09-29
Listing for:
FM Search & Select Ltd
Full Time
position Listed on 2026-09-29
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Clerical -
Customer Service/HelpDesk
Office Administrator/ Coordinator, Customer Service Rep, Admin Assistant, Clerical
Job Description & How to Apply Below
Location:
Kirkcaldy
Job Type: Permanent, Full-Time
Sector:
Facilities Management
Are you organised, confident communicating with people and looking for an opportunity to build a long-term career within Facilities Management?
We’re working with an established FM business in Kirkcaldy that is looking to add a Helpdesk Administrator to its team.
Previous Facilities Management experience would be beneficial, but it isn’t essential. The business is equally interested in candidates with strong administration or customer service experience who have the right attitude, are willing to learn and are looking for an opportunity to develop and progress.
This could be a great opportunity for someone coming from an administration, customer service, helpdesk, scheduling, call centre or similar background who wants to take the next step in their career.
The Role
Working as part of the Helpdesk team, you’ll provide administrative and coordination support across a range of FM contracts. Responsibilities will include:
* Logging and managing maintenance requests and jobs.
* Liaising with engineers, subcontractors and customers.
* Scheduling and coordinating planned and reactive maintenance works.
* Providing customers with updates on outstanding jobs.
* Ensuring works are progressed within agreed timescales.
* Updating internal systems and maintaining accurate records.
* Supporting with general administration and documentation.
* Working closely with the wider operational team to ensure a high level of customer service.
What We’re Looking For
Previous experience within Facilities Management, maintenance or a helpdesk environment would be advantageous, but it is not essential.
The business is particularly interested in candidates who:
* Have strong administration and organisational skills.
* Are confident communicating over the telephone and by email.
* Have a good customer service background.
* Can manage multiple priorities within a busy environment.
* Have good attention to detail and are comfortable using IT systems.
* Have a positive attitude and genuine willingness to learn.
* Are looking for a company where they can develop and progress longer term.
Full training and support will be provided, making this a great opportunity for someone looking to get into Facilities Management and build a career within the industry
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