Trainee Service Administrator

Lovat's Group are looking for a Trainee Service Administrator to be based at our head office at Mitchelston Industrial Estate, Kirkcaldy.

You will be responsible for supporting and coordinating all scheduled maintenance activities using Job Logic, our in-house CAFM system. You will ensure that planned works are delivered on time and to standard, working closely with both our engineering team and third-party subcontractors.

• Schedule and coordinate all PPM activities using Job Logic
• Assign tasks to internal engineers based on skills, location, and availability
• Manage and track subcontractor works, ensuring completion and compliance
• Maintain accurate records of maintenance activities, asset histories, and service intervals
• Liaise with clients and site contacts to arrange access and job scheduling
• Ensure all maintenance is delivered within agreed time frames and in line with SLAs
• Monitor outstanding jobs and elevate delays to the Facilities Manager
• Keep subcontractor documentation up to date (RAMS, insurance, accreditations)
• Support in producing reports and performance data for contract reviews and audits

• Join a progressive, fast-growing FM company with a strong reputation
• Office-based role at our head office at Mitchelston Industrial Estate, Kirkcaldy, KY1 3PB
• Competitive salary and benefits package
• Friendly, professional team environment
• Career development and progression opportunities