Proposal Specialist

About the Company

Founded in 1982, WPO is the largest independent provider of holistic wellbeing solutions. Through our customized programs and comprehensive global network of credentialed providers and professionals, we support individuals to become healthier, happier and more productive both personally and professionally. Trusted by 51% of Fortune 500 companies, we deliver high‑quality care digitally and in‑person to over 75 million individuals across 116,000 organizations in more than 200 countries and territories.

At WPO, you will be joining a team that is committed to improving employee wellbeing around the world.

Title: Proposal Specialist
Location: United Kingdom
Work Arrangement: Remote
Languages: Fluent English, Dutch, French
Experience: 5+ years

The Proposal Specialist manages the full proposal lifecycle—from RFP receipt to submission—ensuring compliant, compelling, and high‑quality responses. This role partners closely with sales, SMEs, and corporate teams to develop winning proposals that meet client needs and deadlines.

• Manage end‑to‑end proposal development, including compliance, scheduling, drafting, editing, and submission
• Write and edit high‑quality, customer‑focused proposal content and bespoke responses
• Develop proposal outlines, compliance matrices, win themes, and executive summaries
• Coordinate inputs from SMEs, sales, marketing, legal, finance, and HR
• Lead and facilitate proposal reviews, interviews, and debriefs
• Ensure quality assurance, consistency, and adherence to WPO standards
• Identify risks, gaps, and opportunities and recommend improvements
• Maintain and contribute content to the proposal content library
• Track proposal metrics and support continuous improvement
• Mentor junior proposal team members and support internal training

• 5+ years’ experience in proposal writing or a related role
• Bachelor’s degree or equivalent professional experience
• Excellent Dutch, French and English writing, editing, and communication skills
• Strong project management and cross‑functional collaboration skills
• Advanced proficiency in Microsoft Office, Adobe, and In Design
• Strong understanding of proposal strategy, win themes, and document design
• Ability to manage multiple deadlines with accuracy and attention to detail

• Gym reimbursement
• Transport reimbursement
• Tuition reimbursement
• Permanent health insurance
• Life insurance
• Mentorship programme
• CPD training reimbursement
• EAP benefits
• Employee exchange programme
• Comprehensive training provided for this position

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