Procurement Specialist

Employer: City of Kirkland

Salary: $81,034.93 - $95,335.14 Annually

Location: Kirkland, WA

Job Type: Full-Time

Job Number:

Location: Finance & Admin.

- Purchasing

Opening Date: 09/24/2025

Closing Date: Continuous

FLSA: Non-Exempt

Bargaining Unit: AFSCME

The role of the Procurement Specialist is to provide assistance to all City departments in purchasing a variety of goods and services, and ensuring compliance with State and local regulations.

Distinguishing Characteristics: The Procurement Specialist provides technical support for the purchasing function. This position manages and tracks inventory and tags small and attractive assets, but differs from the Senior Procurement Specialist, which coordinates the City's purchasing activities including the bid and purchasing process and purchasing card program.

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer.

Essential duties and responsibilities may include, but are not limited to, the following:

• Processes purchase requisitions submitted by City departments in a timely manner; ensures that buying practices are consistent with applicable ordinances and policies.
• Administers the City's surplus program, ensuring compliance with applicable state and local regulations.
• Works with department staff to determine needs and then conducts research related to source, price, and availability of required goods or services.
• Solicits and analyzes quotes from vendors, negotiates terms of sales and maintenance contracts, and makes recommendations regarding appropriate sources.
• Places orders as requested by departments and expedites orders as needed for timely delivery.
• Interviews prospective vendors and establishes sound working relationships to ensure continuance of availability of quality products and services and cost-effective purchases.
• Resolves differences with vendors relative to price, quantity, and quality of goods received.
• Prepares reports and recommendations to management related to major purchases having City-wide impacts.
• Works with department staff and City Attorney's Office for disposal of surplus office furniture, equipment, computers, and related components.
• Updates vendor files; voids/removes purchase requests and purchase orders after determining it is the appropriate course of action.
• Assists with training of staff on City purchasing practices. Provides new users with training on the use of the automated purchasing system.
• Ensures contractual obligations for office supplies are met by the primary vendor. Reviews general office products needs of the City.
• Convenes and polls user groups or affected individuals to ensure that purchases of shared equipment adequately meet needs.
• Reviews purchases to identify City assets; issues asset tags and memos to appropriate department; maintains records of assets.
• For purchasing card purchases and some purchase orders, checks invoices for correct prices; confirms that materials ordered have been received and are in good condition.
• Manages special projects as assigned, which may require development of criteria for selection of products, working with outside consultants, processing and expediting materials orders and for coordination of project/purchase implementation.
• Works with mail clerk to maintain inventory of copier paper, letterhead, and envelopes.
• Provides backup to the Senior Procurement Specialist as needed.
• Fosters a positive and supportive work environment; promotes diversity, equity, inclusion, and belonging in the workplace, contributing to an environment of respectful living and working in a multicultural society.

• Assists with formulating and drafting bid or purchasing specifications for a wide range of commodities and services. Coordinates bid…