MOSDOH - Administrative Assistant

MOSDOH - Administrative Assistant

A.T. Still University's Missouri School of Dentistry & Oral Health (ATSU-MOSDOH) is seeking a non-exempt, full-time Administrative Assistant on the St. Louis, MO campus. This position reports to the Director of Clinical Operations of ATSU-MOSDOH. The administrative assistant will provide assistance to the Director of Clinical Operations and will assist in the performance of ongoing operations and communications of the office.

The role will handle and process confidential information in a professional manner, provide clerical and general office support, and represent the Director of Clinical Operations professionally at all times. The assistant will interact with faculty, staff, students, alumni, community health centers, professional agencies, and other professionals within the academic community and general public.

• Daily duties include organizing data and reports; typing; distributing and answering patient inquiries via website, maintaining copies of clinic forms; arranging and facilitating faculty interview schedules and itineraries, escorting candidates on interview day; and coordinating student and alumni functions for Mid Continent.
• Coordinate the scheduling of D1/D2 rotations to STL.
• Provide tours to prospective students and other organizations.
• Arrange shadowing experiences.
• Maintain files, reports, and records.
• Coordinate meetings.
• Assist with ADEX planning.
• Maintain stock of practice burs.
• Provide summary of clinic/didactic calendar activities.
• Oversee the simulation clinic operations.
• Assist the Director with preparation for meetings and presentations.
• Coordinate calendars for the Director.
• Coordinate/manage assigned projects and initiatives.
• Maintain agenda and minutes for the EBD committee.
• Maintain log and annual report for Clinic Fee adjustments.
• Maintain crown referral list and assignment to students.
• Other duties as assigned.

Education & Experience

• Two‑year college certificate or equivalent is required. A bachelor's degree is desired, or the equivalent combination of education/experience that provides comparable knowledge and abilities.
• Must have excellent computer skills with good working knowledge of Microsoft Word, Excel, Access, and PowerPoint.
• Knowledgeable of Google email functions, electronic calendars, and Internet search engines.
• Experience in a university or health care professional institution is helpful; project/program management experience, secretarial/office management experience, and a proven track record in a highly productive professional setting are desired.
• Polished written, oral, and interpersonal communications skills; effective time management; organizational skills; detail oriented; writing, proofing, and editing abilities; professional office and phone etiquette.
• Ability to multi‑task.

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages. If eligible, employee‑elected benefits would begin the first of the month following hire date. For more information, please visit atsu.edu/employment/benefits.

A.T. Still University (ATSU) does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), sexual orientation, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities.