WMMS Guidance Secretary

Applications will be accepted beginning Wednesday, January 7, 2026 12:00 AM (Central Standard Time)

WMMS Guidance Secretary
* Updated job discription to be posted soon*

PURPOSE OF JOB: To contribute to the efficient operation of the guidance office. Guidance office functions include communications, maintenance, and/or input for students enrolling and withdrawing, student schedules, and reports. Provides general secretarial/clerical support and expected to conform to the highest standards of professionalism.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following. A guidance secretary may be assigned any of the duties listed in this job description; other duties may be assigned.

• Reception for Counseling Office
• Type and file correspondence for Counseling Office
• Prepare student files: open files for new students, record test results, record special awards, attach grade stickers, attach test stickers, close out files for transferring students, forward transcripts.
• Assist in maintaining accurate student records, enrolling and withdrawing students
• Assist with student enrollment: prepare materials
• Assist with student schedules: print schedules, handout, give tours as needed
• Assist with preparation for standardized testing
• Operate Tyler
  
  SIS to update and make corrections, run reports, etc.
• Sort data into various reports when needed
• Prepare end of year awards/8th grade promotion
• Prepare and send progress reports and report cards
• Perform duties to ensure smooth operation of the school
• Supervise students while in the office
• Assist other secretaries as needed and filling in when absent
• Work in Google Docs, Sheets, Gmail, etc.
• Operate copier and fax machines

REQUIRED QUALIFICATIONS:

• High school diploma or GED certificate.
• Accurately type a minimum of 40 wpm.
• Proficiency with Microsoft Office applications (spreadsheet, word processing, PowerPoint)
• Some prior clerical/secretarial experience preferred

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job requires that the employee be able to: sit, stand, walk, speak, hear, use hands, fingers, reach with hands and fingers; bend, stoop, lift objects of at least ten pounds. The job requires the employee occasionally to stoop, kneel, crouch, or crawl. Visual ability requires mono and color vision, close vision, distance vision, depth perception, and the ability to adjust focus.