Executive Assistant

About the Organisation

NHS Orkney is Scotland’s smallest health board, committed to delivering excellent care to our 22,000 residents. Whether you’re new to the NHS or bringing experience from elsewhere, your skills will make a real difference.

Our modern healthcare facility,
The Balfour
, brings together inpatient care, emergency services, outpatient clinics, diagnostics, GP practices and the Scottish Ambulance Service. We’re also investing in services across our outer isles, ensuring high-quality care reaches every corner of Orkney.

We are guided by our core values that shape everything we do – Open and honest, Respect and Kindness – from how we care for our patients to how we support each other as colleagues.

With over 70 islands – 20 of them inhabited – Orkney offers a unique blend of natural beauty, close-knit community and an opportunity for adventure.

From dramatic coastlines and rare wildlife to rich cultural traditions and active lifestyles, it’s a place where compassion thrives and every day brings something new. Regularly named one of the UK’s best places to live, Orkney offers a lifestyle that’s both fulfilling and inspiring.

The main objectives for this post are to support the Executive Director and provide additional support to executive team members, as directed, to ensure that operations run efficiently.

The successful candidate will provide comprehensive executive support to the executive team at NHS Orkney, managing complex diaries, coordinating high‑level meetings, handling confidential communications, and ensuring the smooth running of corporate governance processes.

It is essential to have excellent organisational skills along with the ability to promote and present a positive image of NHS Orkney Board and its services. Plan and orchestrate work to ensure that Executive Director priorities are met, organisational goals are achieved, and best practices are upheld.

The post has varied daily activities, meaning no day is the same, flexibility and team working are key to this role.

The ideal candidate will provide a high level of executive support and be a proactive problem solver with exceptional communication skills and meticulous attention for details.

This person should have experience working in an office environment and performing administrative duties. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Candidates should hold a recognised qualification in business administration or relevant experience.

NHS Orkney also offers additional training opportunities, having previously supported an Executive Assistant through a graduate apprenticeship programme.

Location:

The Balfour
.

Working pattern:
Full Time
, 36 hours per week.

Contract:

Permanent
.

It is a condition of this employment that you must live and remain a resident within the UK for the post in which you will be employed with NHS Orkney.

The salary for this post is Band 4 and, if residing on Orkney, you’ll also receive a Distant Islands Allowance of £1,719 pro rata per annum.

NHS Orkney also offers an attractive pension scheme, a wide range of work life balance policies, an employee assistance programme and various discounts to both local and national retailers.

If you share our vision and are ready to join Team Orkney, we’d love to hear from you. Your rewarding career starts here!

We are happy to consider any reasonable adjustments that candidates may need during the recruitment process, and you will be asked whether you require any during your application. If there are additional requirements you would like to request, please contact ork.recruitmentt

For further guidance on the recruitment process and tips for creating a strong application, please refer to our Candidate Application Pack.

To find out more about this opportunity please contact Miranda Gardiner, Executive Assistant Team Lead dinert.

This post is subject to a Disclosure Scotland check.

NHS Orkney is an equal…