Executive Assistant

About the Organisation

As Scotland’s smallest health board, NHS Orkney provides comprehensive medical services to the 22,000 residents across Orkney’s 70+ islands.

The Executive Assistant will support the Executive Director and the executive team, ensuring day‑to‑day operations run smoothly.

Key responsibilities include:

• Managing complex calendars and coordinating high-level meetings.
• Handling confidential communications and documents.
• Supporting corporate governance processes and representing the Board’s image.
• Planning and orchestrating work to meet Executive Director priorities and organisational goals.
• Maintaining flexibility and teamwork in a dynamic environment.

The ideal candidate will:

• Have a recognised qualification in business administration or relevant experience.
• Demonstrate excellent organisational and communication skills.
• Be proactive, meticulous, and a skilled problem solver.
• Have experience in an office environment performing administrative duties.
• Maintain confidentiality of high-level systems and operations.
• Be willing to work full time, 36 hours per week, on a permanent basis.

The role is based at The Balfour
, NHS Orkney’s headquarters. It is a permanent, full‑time position (36 hours per week). Candidates must reside in the UK to be eligible.

The position is band 4. If residing on Orkney, a Distant Islands Allowance of £1,719 pro‑rate per annum is added. Other benefits include:

• Competitive NHS Scotland salary.
• Pension scheme.
• Work‑life balance policies.
• Employee assistance programme.
• Variety of discounts to local and national retailers.

NHS Orkney is an equal opportunities employer committed to advancing equality and welcomes applications from under‑represented groups. We support disabled applicants through the Disability Confident Leader Scheme and guarantee interview opportunities for all disabled applicants meeting the essential criteria.

This post is subject to a Disclosure Scotland check.

Interview date:
Week commencing 27th July.