Procurement Specialist

Procurement Specialist

Classification

Title:

Procurement Specialist
Department:
Finance
Pay Grade: 13
FLSA Status:
Non-Exempt

Under general supervision, assists the Purchasing Coordinator in the management of purchasing functions in support of all City departments, ensuring efficiency and accuracy in all related activities.

• Processes P‑cards.
• Manages the City’s Contract module.
• Ensures the maintenance of accurate procurement records; prepares necessary reports.
• Processes inventory record changes.
• Assists with maintaining the vendor database, vendor quotes, and Demand Star/Vendor Link.
• Reviews requisitions.
• Assists with bid preparation; coordinates bid processes and bid openings.
• Processes invoices and purchase orders; processes change orders on purchase orders.
• Communicates with vendors to expedite orders or resolve various problems as necessary.
• Receives and responds to inquiries and requests for assistance in purchasing matters from all City departments.
• Assists with fuel inventory.
• Receives and responds to inquiries from other City departments, citizens, etc., pertaining to purchasing procedures.
• Performs general clerical work as required, which may include answering the telephone, typing reports and correspondence, copying and filing documents, faxing information, processing mail, ordering office supplies, etc.
• Participates in all purchasing training events and vendor rallies.

Requires a high school diploma or GED equivalent supplemented by one (1) year of experience in inventory management, warehousing and/or procurement, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must possess and maintain a valid state of Florida driver’s license. Must possess or obtain the most current FEMA 100, 200, and 700 Incident Command System certifications within 6 months of appointment to the job.

Skill Requirements:

• Thorough knowledge of the methods, procedures and policies of the City as they pertain to the performance of duties of the Procurement Coordinator.

• Knowledgeable in the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position.

• Knowledge in the areas of inventory control, warehousing and government procurement.

• Able to prepare and maintain accurate and complete inventory/purchasing records and prepare related reports.

• Knows how to apply supervisory concepts and principles; able to offer instruction and advice to subordinates; perform employee evaluations; recommend based on results; offer training and assistance to co‑workers and employees of other departments as required.

• Able to take initiative and work independently.

• Able to read and interpret relatively complex materials pertaining to the responsibilities of the job; knowledge of terminology used within the department.

• Maintains effective relationships with personnel of other departments, professionals and members of the public.

• Proficient in modern office practices and technology; skilled in the use of computers for data and word processing.

• Knowledge of standard tools, materials and practices of the industry, and skill in the care and use of required tools and equipment.

• Knowledge of applicable occupational hazards and safety precautions; reacts calmly and quickly in emergency situations.

Must be physically able to operate a variety of machines and equipment including computers, adding machine, telephone, etc. Must be able to exert up to ten pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, grasp, push, pull or otherwise move objects. Physical demands are those of sedentary work; must remain on feet for periods of time and perform manual tasks.

Must be able to lift and/or carry weights of up to fifty pounds.

Maintains high standards of accuracy in exercising duties and responsibilities.
Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility.
Maintains high…