Records Clerk - Pd

Overview

RECORDS CLERK I - PD

Records Clerk I

Under direct supervision performs a wide variety of general and/or specialized office support, clerical, and technical work in support of the Police Department. Work involves processing documentation, retrieving, and redacting confidential law enforcement data and information, performing data entry, receiving and providing assistance to the public at the front counter and over the telephone, and providing other support and assistance to other non-sworn functions and activities of the Police Department.

• Data entry of Reports, notices of violation, field contacts, citations & other documents. Enters, corrects, and voids citations.
• Processes public records requests for Kissimmee Police Department through JustFOIA. Provides timely acknowledgment of requests, verifies the accuracy of the information being processed, and performs appropriate red actions as required by law.
• Answers telephone calls and greets visitors. Manages the lobby and directs visitors and officials to the appropriate venue or office.
• Enters Declined to File and Approved for Filing Case Cover Sheets and edits any necessary information.
• Route time-sensitive reports and distribute confidential documents to other agencies.
• Prepares body cam footage and 911 audio for reviewing and records retention.
• Processes criminal citations and case reports for state prosecution; conducts background checks; reviews incident and accident reports; and audits supplements.
• Provides clerical support for an assigned department. Receives, distributes and processes mail. Accepts and processes subpoenas.
• Provides customer service and advises customers.
• Processes payments for fingerprinting, background checks, alcohol permits, accident reports, repair tickets, etc.
• Maintains high standards of accuracy in exercising duties and responsibilities. Communicates effectively with all departments and divisions of the City, as well as co-workers and the public in general.
• Assumes responsibility for doing assigned work and meeting deadlines. Completes assigned work on or before deadlines in accordance with directives, City policy, standards, and prescribed procedures.
• Demonstrates analytical judgment in assigned responsibilities. Identifies problems or situations as they arise and specifies decision objectives. Provides assistance in identifying alternative solutions to problems and situations. Ensures that decisions are made in accordance with prescribed and effective policies and procedures, and with the minimum of errors. Consults with experts and conducts research on problems, situations, and alternatives before making a decision.

High school diploma or GED; supplemented by previous experience or training involving general office work, customer service, data entry, computer operations, and/or experience in Law enforcement records; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must submit to, and pass, a fingerprint-based national criminal history record check and CVSA polygraph.

Must possess and maintain a valid state of Florida driver's license. Upon hire, must be able to obtain and recertify Criminal Justice Security Awareness training as necessary, as well as maintain FCIC/NCIC and CJIS certifications. Must possess or obtain the most current FEMA 100, 200, and 700 Incident Command System certifications within 6 months of appointment to the job.

Has general knowledge of the policies, procedures, and activities of the City and of departmental practices as they pertain to the performance of duties relating to the position of Records Clerk I. Has knowledge of the practices and procedures associated with clerical/general office work. Has a thorough understanding of modern office practices, methods, and procedures. Possess knowledge of the operation and maintenance of typical office equipment.

Has considerable knowledge of guidelines for proper document formatting, spelling, punctuation, and grammar in business communications. Use of MS Office products. Public sector law enforcement software products are preferred but not required.

Be familiar with the laws, ordinances, standards, and regulations related to the specific duties and responsibilities of the position. Knows how to keep abreast of any changes in policy, methods, computer operations, equipment needs, policies, etc., as they pertain to departmental operations and activities. Has the ability to comprehend, interpret, and apply laws, regulations, procedures, and related information.

Is able to effectively communicate and interact with supervisors, members of the general public, and all other groups involved in the activities of the department. Has the ability to plan, organize, and prioritize daily assignments and work activities. Is able to use independent judgment and work with little direct supervision as…