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Job Description & How to Apply Below
As a member of the Finance Team, the Accounting Coordinator performs a variety of accounting functions as assigned—including recording transactions, journal entries, reconciliations and reporting.
Specific Responsibilities
Revenue Management
Process and maintain records of all revenue received, such as Ministry of Health, Ontario Health Association, funding agencies and partners, donations and accounts receivable.
Prepare reports and invoices for funders, as assigned.
Prepare and record bank deposits.
Financial Accounting
Process accounts payable and expense reports: ensure coding is consistent with budget and follow up on discrepancies with other staff as required.
Process cheques and EFTs and coordinate with the signing officers.
Prepare invoices.
Process accounts receivable.
Prepare AR statements, aged receivable reports and maintain allowance for doubtful accounts.
Prepare adjustments and journal entries as required.
Perform account reconciliations, as assigned.
Maintain and reconcile general petty cash, and reconcile staff program floats and petty cash.
Maintain Chart of Accounts.
Reporting
Prepare internal financial statements, balance sheets and other reports, as assigned.
Prepare working papers for the annual audit.
Prepare statutory reports such as HST Rebate and others as required.
Download payroll journal entry and import to General Ledger.
Payroll
Act as back up for HR & Payroll Assistant when required to prepare payroll submission as directed by the Finance Manager.
Compile time sheets and review for completeness and enter all payroll data (earnings and deductions) and attendance data for salaried and hourly employees.
Prepare electronic payroll file for approval.
Process data to the external payroll provider.
Download payroll journal entry and import to General Ledger.
Additional Responsibilities
Maintain financial files and records.
Make recommendations to management for the development and/or revision of policies and procedures.
As a Student Supervisor, provide orientation, ongoing support, coaching and monitoring to meet the requirements of the Health Centre and of the educational institution.
As a Volunteer Supervisor, provide support, training, monitoring and ongoing communication as needed for the volunteer to successfully fulfill their position description.
Work during both regular and extended hours (evenings/weekends) as determined by the Health Centre.
Participate in team and staff meetings and other meetings and committee work as appropriate to support both service delivery and organizational goals.
Collect, analyze and report on data and relevant information and participate in research as determined by the Health Centre.
Contribute to the Health Centre's practices of hiring, orienting and training.
Work individually and collaboratively in the development and implementation of quality improvement initiatives and activities.
Work in a manner that preserves privacy and confidentiality.
Work in a manner that ensures client safety and minimizes risk to clients, volunteers and the Health Centre.
Work in a manner consistent with the Health Centre’s Vision, Mission and Guiding Principles.
Work in a manner that demonstrates self‑reflection and personal accountability for work performance.
Adhere to all CHCKW policies.
Maintain a valid driver’s license, access to a reliable personal vehicle and adequate insurance for work‑related travel in accordance with CHKW policy.
Work in a manner consistent with the Health Centre’s policy and commitment to Diversity, Equity and Inclusion in all processes and practices.
Participate in research as determined by the Health Centre.
Adhere to appropriate infection control practices, including immunizations.
Perform any other duties as assigned by your supervisor.
Accountability
The position is accountable to the Finance Manager.
Qualifications
Post‑secondary diploma or certificate in accounting.
Minimum of two years of experience performing full‑cycle accounting up to and including trial balance, preferably in a non‑profit setting.
Experience preparing financial reports, forecasts and government filings.
Minimum of one year of experience utilizing Microsoft Dynamics Great…
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