Payroll Administrator Job Kitchener area,Waterloo Ontario Canada,Accounting

Location: Waterloo

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.

That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life.

Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you.

Who are we looking for?

We are seeking a Senior Payroll Administrator to serve as a key subject matter expert supporting end‑to‑end payroll operations for our Canadian workforce in Waterloo.

This role is critical to ensuring payroll accuracy, legislative compliance, operational efficiency, and continuous process improvement across a multi‑province employee population.

Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in office, three days a week to contribute, connect and excel in our vibrant environment.

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in:

End‑to‑End Payroll processing.

Lead the import, validation, balancing, and transmission of bi‑weekly payroll for 2,000+ multi‑province employees

Perform gross‑to‑net calculations, reconciliations, and payroll audits to ensure complete accuracy and compliance

Analyze payroll and general ledger data, investigate variances, and support reconciliation processes

Provide compliance and legislative expertise

Calculate overtime, statutory holiday pay, and other earnings in accordance with provincial employment standards

Prepare and submit statutory remittances and filings

Produce Records of Employment (ROEs) and support compliance audits as required

Support year‑end activities, including T4 preparation, reconciliations, and government reporting

Provide Employee & Case Management support

Process employee lifecycle transactions including new hires, terminations, leaves, status changes, and compensation updates

Manage payroll inquiries and escalations, providing clear, timely, and professional responses

Administer changes related to RRSP, TFSA, benefits, and banking

Review and validate HRIS integrations and inbound payroll files

Support payroll process enhancements, documentation, and continuous improvement initiatives

Collaborate with internal partners and external vendors to resolve system and data challenges

What you will bring to the team:

5+ years of experience in a multi‑jurisdictional Canadian payroll environment (required)

Proven experience processing payrolls of over 1,000+ employees) (required)

Canadian Payroll Association certification (PCP or CPM) or actively working toward completion

Diploma in Business, Accounting or a related field (asset)

Technical & Analytical Skills

Advanced Microsoft Excel skills (analysis, reconciliations, reporting)

Strong working knowledge of SAP payroll and/or ADP Global View

Solid understanding of Canadian employment standards, statutory deductions, and HR policies

Strong analytical and problem‑solving capabilities and attention to detail

Confident communicator with excellent written and verbal skills