Accounting Coordinator

Position Title

Accounting Coordinator

• Full-Time – 37.5 hours/week
• Monday to Friday
• Day
  
  Shifts:
  
  9:00am-5:00pm
• Annual salary between $41,536.60-$47,648.81
• There will be a three-month probationary period.

Initiatives for Just Communities (IJC) supports individuals with multi-faceted needs – helping them move forward through healing and culturally relevant support. We walk alongside individuals who have intellectual disabilities, Fetal Alcohol Spectrum Disorder (FASD), and/or those who have been involved with the justice system by providing coordinated, relevant, and cross-system care.

IJC offers support to those whose needs often overlap or fall outside traditional systems of care. With respect for each person’s identity, we provide an enduring presence that supports them in finding or creating a community that is meaningful to them.

As an organization, we value diversity and aim to foster an inclusive workforce that is representative of the communities in which we work and who we serve.

Reporting to the Payroll & Finance Manager, the Accounting Coordinator will play a key role in managing vendor relationships, processing invoices and payments, and maintaining accurate financial records. The Accounting Coordinator is responsible for matching, reviewing, and coding invoices, ensuring all expenses are recorded in the correct period. In addition, the Accounting Coordinator will review and reconcile all accounts payable transactions.

The Accounting Coordinator will also have Accounts Receivable duties.

• Enjoy comprehensive health and dental benefits with generous employer contributions—your well-being matters to us.
• Build your future with our RRSP plan, supported by employer contributions to help your savings grow.
• Access confidential Employee and Family Assistance Services, giving you support for life’s challenges—both personal and professional.
• Take care of yourself and your loved ones with paid sick leave, so you can focus on what matters most.
• Paid Vacation

• Review, match, and code invoices, ensuring charges are recorded to the correct accounts and cost centres.
• Execute approved payments — cheques and electronic payments — accurately and on schedule.
• Reconcile accounts payable transactions and prepare payment runs for review and approval in accordance with the organization's approval workflow.
• Maintain vendor records, submitting all new vendor set-ups and changes for Director of Finance approval.
• Follow up on outstanding invoices to obtain missing documentation, resolve issues, and ensure timely payment.

• Process all billing and payments for accounts receivable.
• Process donations and issue charitable receipts in compliance with CRA requirements.
• Complete accounts receivable reconciliations and follow up on overdue accounts, referring write-offs and credit adjustments to the Director of Finance for approval.

• Correspond with vendors and internal contacts, respond to inquiries, maintain strong relationships, and resolve problems.
• Assist with month-end and year-end closing processes.
• Assist with implementing changes that support continuous improvement and compliance.
• Prepare ad‑hoc reports.
• Other duties as assigned.

• Minimum two years of experience in accounts payable and/or accounts receivable.
• Post-secondary education in a related field, or an acceptable combination of education, training, and experience.
• Accuracy and strong attention to detail when working with numerical and financial data.
• A proven self-starter who works with a sense of urgency, follows instructions, and exercises good judgment with minimal supervision.
• Excellent organization and…