Administrative Assistant Job Kitchener area,Ontario Canada,Administrative/Clerical

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be h accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is seeking a highly organized and proactive Administrative Assistant to provide advanced administrative support to Team Managers, Lead Engineers, Project Managers, and staff across multiple business lines. This is a new role.

This role supports various teams, ensuring efficient daily operations, high-quality documentation, and effective coordination across projects. The ideal candidate is detail-oriented, technically proficient, and able to manage competing priorities in a fast-paced professional environment.

Key Responsibilities

Administrative Support

Provide advanced administrative support to Team Managers, Lead Engineers, Project Managers, and project teams across multiple business lines

Coordinate meetings, including scheduling, preparing agendas, and documenting minutes

Organize meeting logistics, including room bookings, catering, and required materials

Support general office administration, including coordinating couriers, mail distribution, and reception

Document Preparation and Quality Control

Prepare, format, and finalize project documentation including reports, proposals, correspondence, and presentations

Ensure documents meet AECOM’s corporate branding and quality standards

Maintain document organization, version control, and electronic filing systems

Financial and Project Coordination

Assist with administrative aspects of project financial tracking including timesheets, expense submissions, and invoice coordination

Support project teams with administrative tasks related to project delivery

Communication and Coordination

Coordinate internal and external communications as required

Maintain accurate project records, databases, and tracking systems

Technical and Operational Support

Utilize advanced Microsoft Office skills to develop professional documents, presentations, and tracking tools

Support complex administrative tasks with minimal supervision while maintaining high attention to detail

Qualifications

Minimum Qualifications

College diploma in Business Administration, Office Administration, or a related field.

Minimum 4 years of experience in an administrative support role.

Advanced proficiency in Microsoft Word, Excel, and Power Point

Strong attention to detail and ability to manage large or complex documents under tight deadlines.

Excellent written and verbal communication skills.

Strong organizational and time-management skills with the ability to manage multiple priorities.

Preferred Qualifications

University degree in Business Administration, Office Management or a related field.

7+ years of experience in a similar role.

Experience supporting teams in a corporate, consulting, engineering, or professional services environment.

Experience with financial tracking tools, including timesheets, expense reporting, and invoicing processes.

Familiarity with document control systems and version management.

Ability to work effectively in a fast-paced, multi-team environment.

Additional Information

Offered rate of compensation will be based on individual education, qualifications, experience, and work location. The range for this position is $55000 to $65000.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on…