Executive Assistant – Senior Leadership

Our client, a large enterprise organization, is seeking an Executive Assistant for a 3-month contract opportunity, with potential for extension or conversion based on business needs.
This is a hybrid role with onsite presence aligned to leadership schedules (typically Wednesday or Thursday) at a downtown Toronto office. The role supports senior leaders with day-to-day administrative operations in a fast-paced, high-visibility environment.

• Manage complex executive calendars, including scheduling meetings and prioritizing activities
• Coordinate meetings, prepare agendas, book rooms, and arrange required resources
• Handle travel arrangements and manage expense reporting and invoice processing
• Prepare correspondence, presentations, reports, and meeting materials
• Support leadership meetings by organizing agendas, taking minutes, and tracking follow-ups
• Provide administrative support including onboarding/offboarding coordination and system access requests
• Assist in preparation of team presentations, reports, and event materials
• Act as a delegate for executives on administrative systems and approvals as required
• Maintain organization, confidentiality, and efficiency across all administrative processes

• 3-5 years of experience as an Executive Assistant supporting senior leaders
• Strong experience with calendar management in a fast-paced environment
• Experience with travel coordination and expense reporting
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational and multitasking skills

• Experience with in large enterprise or financial services environments
• Familiarity with tools such as Workday or Coupa
• Experience supporting senior leadership teams or executives

• Strong verbal and written communication skills
• High level of professionalism, discretion, and confidentiality
• Strong attention to detail and critical thinking ability
• Ability to manage competing priorities effectively
• Collaborative and proactive mindset