Manager, Office Operations and Administration- Ecogest Ayr

Ecogest Canada - AYR, ON Manager, Office Operations & Administration

Ecogest Canada is seeking a highly organized, proactive, and solutions-oriented Manager, Office Operations & Administration to support the day-to-day operations of our office and provide administrative coordination across the organization. Reporting directly to the Board, this role will serve as a central point of support for company executives and employees while helping ensure efficient, professional, and well-coordinated office operations.

This is for a current vacancy within the organization.

• Minimum 5–7 years of office administration experience.
• Highly organized and detail-oriented, with strong problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities with strong time management and follow-through.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Knowledge of office procedures, best practices, and workplace health and safety regulations is considered an asset.

• Oversee and support all administrative functions to ensure the smooth and efficient operation of the office.
• Manage office supply inventory at headquarters and coordinate supply orders across the company.
• Act as the main point of contact for headquarters facility-related issues, coordinating with the property manager and ensuring timely resolution of repairs and maintenance needs.
• Coordinate head office operations, supporting communication across departments and assisting with both operational and financial administrative matters.
• Liaise with customers and suppliers regarding contract-related administration, collections, and payments, while coordinating activities between Administration and Technical Coordination.
• Support the management of the company vehicle fleet in partnership with the Administration team to ensure ongoing efficiency and compliance.
• Oversee logistics-related needs and requests for headquarters.
• Support employee relations on day-to-day matters in partnership with HR, helping to identify and address concerns proactively.
• Promote and uphold office policies and standards of conduct.
• Participate in workplace health and safety activities, including committee meetings, hazard awareness, and implementation of control measures to support a safe work environment.
• Perform other related duties as assigned.

• Target hiring range: $68,000–$75,000
• Compensation will be determined based on experience, qualifications, and other relevant factors.