Administrative Assistant - Attendance; Secondary - Grades 7-12 - Notre Dame CSS; K

Position: Administrative Assistant - Attendance (Secondary - Grades 7-12) - Notre Dame CSS (K)
General Description Of Duties (Attendance)
Facilitate student attendance procedures; follow truancy intervention program and provide attendance information to social services when required adhering to specific guidelines.

Receive students in the attendance office - prepare, issue and file admit slips

Compile and maintain files, spreadsheets, folders for student related attendance and other information as required.

Prepare correspondence, scan documents and maintain filing in accordance with policy on retention of records.

Use the Aspen System to prepare and print school attendance related reports and lists for distribution to teachers.

Communicate with parents/teachers and administration regarding student attendance.

Perform receptionist duties as required.

Input student information into online student accident reporting tool.

Contact students prior to turning 18 years old to collect new contact information and inform SSDA of changes.

Track student oral medication and administer as required.

Input information into Community Use of Schools database.

Perform other duties as assigned.

Minimum Requirements

Two year College Diploma in Business Administration.

1-2 years similar work experience.

Proficiency in related computer applications:
Word, Excel, Outlook, PowerPoint, Aspen, Easy Connect, Edge
4.

Excellent organizational, interpersonal and multi-tasking skills in a busy office environment with frequent interruptions.

Knowledge of Board and Ministry policies and procedures is an asset.

Ability to exercise sound judgement, discretion and maintain strict confidentiality.

Hourly Rate
$28.95 to $30.39 per hour

Hours of Work
Permanent Full-time, 35 hours per week

Location
Notre Dame Catholic Secondary School, Kitchener, ON

Effective Date
August 31, 2026

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