Data Entry Assistant

Job Description

Posted Thursday, July 30, 2026 at 4:00 a.m.

We Bring Food to Your Family’s Table

The Erb Group is one of North America’s largest privately-owned refrigerated transportation providers. The Erb Group specializes on the timely, protected distribution of temperature-controlled perishable goods across Canada and the U.S. The Erb Group is a family-owned business and has been in the industry for over 65 years. Its head office is based in New Hamburg, Ontario, with additional Canadian terminals in Baden, Toronto, Thunder Bay, North Bay, Ottawa, Montreal, Trenton, and Winnipeg.

In addition, we have been recognized as Best Fleets to Drive For several years, a Top Fleet Employer and continue to be a safety industry leader.

Shift: Monday - Friday; 4pm-12:30am

SUMMARY

The Data Entry Assistant position inputs and audits bills, processes and scans paperwork, and manifests loads.

PRIMARY RESPONSIBILITIES

• Gain a thorough understanding of Erb’s computer system for data entry, scanning, and manifesting functions, and be knowledgeable of each job requirement with the ability to fill in as needed.
• Accurately enter customer bill of lading information, ensuring correctness in terms, weight, interline functions, and COD procedures.
• Apply pro bill stickers to bills before keying in the information.
• Print manifests for Regional, Truckload, and LTL shipments.
• Identify COD customers and rate their bills according to Erb’s rate schedule.
• Photocopy bills as necessary and coordinate with the dock on load priorities for data entry. Forward invoices with insufficient billing information to the Credit department at the head office.
• Coordinate with Dispatch to send movements to other terminals.
• Follow up on EDI procedures, providing stickers, reports, and bills for updates to the dock, and update pro number information.
• Stay informed on new customer information and billings.
• Collaborate with the Operations Manager and operational staff to ensure clarity and accuracy in paper flow.
• Assist in the continuous training of new staff.
• Perform any other duties as required.

REQUIREMENTS/QUALIFICATIONS

• Proficiency in keyboarding with strong attention to detail.
• Familiarity with transportation terminology and shipping documentation.
• Experience with document-scanning equipment.
• Strong ability to collaborate in a team environment.

WORKING CONDITIONS

• Monday to Friday weekly schedule.
• Hours may vary depending on shift coverage for vacation.
• Position is based on 40 hours per week.

Your Cool Work Perks
Benefits available from day 1
We’re motivated by doing business with good people and hiring them too.

• Company paid health insurance plans (health, prescription, dental and vision)
• Long-term disability insurance
• Employee & Family Assistance Program (EFAP)
• Enjoy $1600 in massage therapy benefits
• TFSA and RRSP savings plans with company match contributions (available after 3 months)
• Profit-sharing opportunity
• Uniform and annual tool allowance for apprentice and mechanic technicians
• Corporate discounts with Josslin Insurance and Goodlife Fitness
• Educational assistance up to 50%, with specific training required by The Erb Group paid in full
• Community and philanthropy opportunities
• Employee engagement events (Good Cheer Club, summer BBQs, prizes, food trucks, employee recognition programs)

The Erb Group is an equal opportunity employer andis committed to providing an inclusive and barrier-free work environment, including all stages of the hiring process.

If you require accommodation, please contact  or call . All information received in relation to accommodation will be kept confidential.

We thank all those who apply. Only those selected for further consideration will be contacted.