Sales Administrator

Kieswetter Mazda is seeking a highly organized and detail-oriented Sales Administrator to join our team. This is an excellent opportunity for an administrative professional who thrives in a fast-paced automotive environment and enjoys working with both accounting and sales processes.

As a Sales Administrator, you will play a key role in supporting our sales and accounting departments by ensuring vehicle transactions are processed accurately and efficiently. The successful candidate will demonstrate strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a high level of accuracy.

• Stock in new and used vehicle inventory.
• Complete vehicle funding packages with various lenders and financial institutions.
• Post vehicle sales deals and manage manufacturer incentive payments.
• Process and complete dealer trade transactions.
• Process warranty payment claims and related documentation.
• Assist with payroll data entry and payroll processing.
• Maintain organized and accurate records of invoices, payment vouchers, and supporting documentation.
• Assist with month-end and year-end accounting procedures, including account reconciliations.
• Maintain files and documentation for audit purposes while ensuring compliance with company policies and procedures.
• Provide administrative support and assist with ad hoc accounting and office-related tasks as required.

• Previous administrative experience, preferably within the automotive industry.
• Experience with dealership management systems is considered an asset.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to handle confidential information with professionalism and discretion.
• Proficient with Microsoft Office applications, particularly Excel and Outlook.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively within a team environment.

• Monday to Friday
• 8:00 AM to 4:00 PM

• Competitive compensation based on experience
• Health and dental benefits
• Supportive team-oriented work environment
• Employee pricing on vehicles, parts, and service
• Opportunities for professional growth and development
• Stable, full-time schedule with work-life balance

Kieswetter Mazda is committed to providing an exceptional customer experience while fostering a positive and professional workplace culture. We take pride in our team and are looking for individuals who share our commitment to excellence, collaboration, and continuous improvement.

Kieswetter Mazda is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.