Rental Coordinator

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Full Time Exempt [Salaried] Professional Ayr, ON, CA

Custom Truck One Source (CTOS) 127 Earl Thompson Place, Ayr, ON N0B 1E0

Extraordinary People. Exciting Possibilities. Great Opportunity.

At Custom Truck One Source (CTOS), we are transforming the specialized truck and heavy equipment industry. As a leading provider of equipment sales, rentals, aftermarket parts and service, customization, remanufacturing, financing solutions, and asset disposal services, we support customers across Canada and the USA North America through our extensive network of locations and industry expertise.

We are currently seeking an experienced Rental Coordinator to join our team in Ayr, Ontario. This is an excellent opportunity for a motivated individual who enjoys working in a fast-paced environment and has a strong understanding of heavy equipment, commercial trucks, and customer service.

• Coordinate rental equipment requests and source units from other CTOS locations when needed.
• Open and close rental contracts and create work orders for rental equipment repairs.
• Prepare and provide required compliance documentation, bills of lading (BOLs), and shipping paperwork.
• Maintain a thorough understanding of the rental fleet and equipment applications.
• Assist with equipment sales documentation and asset information gathering.
• Obtain freight quotes and coordinate the shipment of rental equipment across Canada and the United States.
• Manage rental fleet inventory, new equipment inventory, upfit inventory records, and asset files.
• Create purchase orders and coordinate vendor transactions.
• Complete licensing and registration processes for company assets and assist customers with title and registration inquiries.
• Maintain accurate rental and shipping records through scanning and filing of documents.
• Perform regular physical inventory counts of equipment on-site.
• Work with corporate teams to obtain rental and Rent-to-Purchase (RPO) pricing.
• Partner with the Service Department to minimize equipment downtime and maximize fleet availability.
• Monitor and report monthly rental revenue performance.
• Deliver an exceptional customer experience throughout the rental process.

• High School Diploma or equivalent required.
• Minimum 3 years of experience in a rental coordination, equipment administration, or related role.
• Experience with aerial equipment, construction equipment, heavy-duty trucks, or utility equipment preferred.
• Valid driver's license required.
• Strong mechanical aptitude and familiarity with equipment parts and components.
• Knowledge of hydraulics, diesel engines, heavy equipment, farm equipment, or commercial vehicles is considered an asset.
• Proficiency with Microsoft Office applications and general computer systems.
• Experience with inventory management or ERP systems (such as M3) is preferred.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.

• Competitive compensation
• Casual dress environment
• Dental care
• Extended health care
• Life insurance
• Disability insurance
• Employee Assistance Program (EAP)
  Paid time off
• Career growth opportunities with a leading North American organization

Build your future with Custom Truck One Source and become part of a team dedicated to delivering industry-leading equipment solutions and exceptional customer service. Apply today!