Fleet & Maintenance Coordinator

Salary Range: $72,000.00 To $82,000.00 Annually

Iconic Power Systems is experiencing steady growth as we continue to build long-term relationships with existing clients and foster relationships with new clients by providing them with consistently high-quality products and services.

If you are motivated by innovation, growth, teamwork, and complete client satisfaction, we have a career for you.

We offer an attractive remuneration package including health and RRSP benefits.

The Fleet and Maintenance Coordinator is responsible for managing, maintenance tracking and location tracking of Iconic vehicles, heavy equipment, and rental equipment to ensure its’ optimal use and operational effectiveness. The Fleet & Maintenance Coordinator is also responsible to ensure registration and licensing is completed all highway vehicles. The Fleet & Maintenance Coordinator is also responsible to ensure the fleet remains compliant with all regulations that impact our ongoing operations.

Finally, the Fleet & Maintenance Coordinator is responsible for organizing and dispatching of IPS Transportation needs related to project materials, fleet equipment and tooling.

• High School Diploma or GED or equivalent
• Trade Certification for Heavy Duty or Automotive
• Fleet Management experience and/or Business Certificate/Diploma
• 5+ years in fleet maintenance role
• Working knowledge of regulatory requirements regarding equipment and maintenance
• Experience in dealing with customer focus service providers
• Experience working in a Heavy Duty or Automotive shop environment / facility

• Knowledge of commercial vehicle registration and compliance.
• Working knowledge of regulatory requirements regarding equipment and maintenance.
• Thorough knowledge of materials, methods and techniques used on fleet maintenance activities and facility maintenance.
• Demonstrated knowledge of budgeting and purchasing procedures.
• Logistics and planning skills.
• Proficient communicator who can present well and influence others when appropriate.
• Able to understand workplace-based problems and analyze them to develop appropriate solutions. You demonstrate superior judgement in all areas of the business that you interact with. Able to make decisions independently of other’s involvement.
• Capable planner able to organize the resources at your disposal to achieve optimal results.
• Able to manage time and workload effectively.
• Advanced computer skills including Microsoft Office Suite of products.
• Skilled negotiator – knows the products and vendors well enough to recommend favourable terms and prices.

• Improve fleet performance and control cost.
• After hours requests need to acknowledge for addressing the following day.
• Makes recommendations to fleet replacement decisions for vehicles and equipment with pricing.
• Identifies and pursues opportunities to optimize fleet and equipment effectiveness and efficiency
• Site visits to check general condition and cleanliness of fleet and rental equipment
• Request PO’s as required with Sage Intacct application
• Responsible for developing and executing the fleet maintenance plan
• Supervises remote equipment operations including a variety of scheduled equipment activities, preventative and routine maintenance. Supervise fleet operations as related to a variety of preventative, routine and emergency unscheduled maintenance activities.
• Responsible to ensure fleet and equipment are inspected, tested, and in “working order” before returning to in-use.
• Working with vendors to obtain optimal pricing on repair materials and services
• Supervise all aspects of commercial vehicle inspections and registration.
• Provide technical support and consultation to team members on proper use, care and preventative maintenance for all vehicles and equipment.
• Keep the fleet CVOR compliant.
• Assign and allocate consumable repair materials to respective work orders – as required
• Provides technical support and consultation to team members on proper use, care and preventative maintenance on all assets you are responsible for.
• Develop, Manage and coordinate fleet maintenance programs.
• Emergency/unscheduled maintenance activities.
• Coordinate vehicles and equipment PM maintenance…