Office & Outreach Manager

The Kittery Land Trust (KLT) is a member-supported nonprofit dedicated to saving land and building community. Since our founding in 1987, we have conserved more than 1,000 acres in Kittery, protecting special places and vital natural resources for generations to come.

We believe that connecting people to the land through outdoor recreation, education, and community experiences helps make Kittery a wonderful place to live, work, and explore. We’re a small but mighty team, supported by a dedicated board and an incredible community of volunteers and members.

KLT is looking for a friendly, organized, tech‑savvy, and resourceful person to join our team as Office and Outreach Manager. This is a varied, hands‑on role that keeps our office running smoothly, helps us stay connected with our community, and supports the events and programs that bring our mission to life.

Working closely with the Executive Director, you’ll move between administrative tasks, communications, database management, and event coordination. The ideal candidate is comfortable working independently, enjoys juggling a variety of responsibilities, and brings a welcoming, can‑do attitude to the work. We’re looking for someone who takes pride in staying organized, communicates well, and a team player.

Serve as the first point of contact for phone calls, visitors, and general inquiries, helping everyone feel connected to KLT.

Provide administrative support to the Executive Director and other staff as needed.

Keep office calendars, meetings, files, and records organized and up to date.

Monitor office supplies, general supplies, and KLT merchandise; reorder as needed.

Provide bookkeeping and general financial record‑keeping support as needed.

Welcome new volunteers and help them connect with KLT’s work and opportunities to get involved.

Support the planning and coordination of KLT events, programs, and outreach activities.

Help develop and share outreach materials, promotions, and press releases.

Manage event registrations, communicate with attendees, and coordinate event logistics, including volunteer scheduling and set‑up and breakdown.

Manage KLT’s social media channels, including Facebook and Instagram, and help keep our website current.

Create engaging materials such as event flyers, invitations, property brochures, and signage.

Maintain KLT’s donor database, including entering gifts and new members, updating records, preparing acknowledgements, creating registration forms, and tracking payments.

Update the website with upcoming events, registration information, and organizational news.

Identify grant opportunities and assist the Executive Director with grant applications and related administrative tasks.

We’re looking for someone who brings a combination of organizational skills, initiative, and a genuine enjoyment of working with people.

At least five years of experience in an office or administrative environment preferred.

Strong organizational, communication, and time‑management skills, with excellent attention to detail.

Proficiency with Google Workspace, Canva, Zoom, social media platforms, and website management tools; experience with Wix, Quick Books, and Little Green Light (or similar database software) is a plus.

Experience with bookkeeping, banking procedures, and financial record‑keeping desired.

Experience coordinating events, supporting fundraising, or assisting with grant administration.

Ability to work independently while collaborating effectively with staff, volunteers, and community partners.

Flexibility, professionalism, initiative, a positive attitude, and a sense of humor.

Schedule:

Approximately 25 hours per week, with flexible scheduling possible. Some evening and weekend hours are required for events, which are planned well in advance.

Location:

Kittery, Maine; primarily on‑site.

Compensation: $32,500 – $37,500 commensurate with experience.

Status:
Part‑time, flexible schedule, retirement match.

Reports to:

Executive Director.

Ability to perform light physical tasks, including walking, bending, stooping, reaching, and occasionally lifting items weighing 20 pounds or more.