Well Drilling Program Coordinator

Description

The Well Drilling Program Coordinator plays a vital role in supporting students enrolled in the Well Drilling Apprenticeship and related technical training programs. This position ensures the smooth operation of the program by coordinating instructional schedules, managing student records, supporting compliance with state and industry standards, and facilitating student access to resources that promote academic and career success. The coordinator works closely with the Director of Apprenticeship Programs and industry partners to maintain high-quality program delivery and alignment with workforce needs.

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform the job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required to perform the position description satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* Coordinate daily operations of the Well Drilling Apprenticeship Program, including course scheduling, instructor support, and student communications.

* Maintain accurate student records and assist with enrollment, eligibility verification, and apprenticeship documentation.

* Support the Director in organizing and attending Joint Apprenticeship and Training Committee (JTAC) meetings.

* Assist with outreach efforts to recruit students and employers into the program.

* Serve as a point of contact for students, responding to inquiries and guiding them through program requirements.

* Help ensure instructional quality by supporting course assessments and feedback collection.

* Track student progress, retention, and completion rates, and assist with reporting to state and grant agencies.

* Coordinate with industry partners to align curriculum and training with workforce needs.

* Support the use of apprenticeship tracking platforms and learning management systems.

* Assist with planning and execution of orientations, certifications, and graduation events.

* Maintain compliance with state apprenticeship regulations and college policies.

* Provide administrative and logistical support for program activities, events, and reporting requirements.

* Connect students with college and community resources, including financial aid, tutoring, and career services.

* Remain flexible to support evening or weekend activities, field visits, or industry events as needed.

* Perform other duties as assigned to support the Apprenticeship Department and program goals.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES

* If assigned, this position may require administrative work on grant-funded program activities and reporting.

* Other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES NEEDED TO PERFORM THIS ROLE

* Required:

* Strong organizational and administrative skills.

* Proficiency in Microsoft Office Suite and ability to learn new systems (e.g., Jenzabar, apprenticeship tracking platforms).

* Ability to manage multiple priorities and maintain confidentiality.

* Preferred:

* Bilingual proficiency (Spanish/English) is a plus.

* Knowledge of FERPA and data privacy regulations.

PHYSICAL DEMANDS AND WORKING CONDITIONS

* Primarily office-based with occasional field visits or off-site events.

* Frequent interaction with students, faculty, and industry partners.

* May require evening or weekend hours during peak activity periods.

* May occasionally lift or carry up to 20 lbs.

* Regular movement between seated, standing, and walking positions.

* Standard office and occasional field environment.

* This position is contingent upon the availability of funding from external grants. In the event that grant funding is reduced, eliminated, or not renewed, the position may be subject to modification or termination.

* This position is classified as part-time and is typically scheduled for up to 29 hours per week. Regularly scheduled hours may be subject to change. Hours may not exceed 128 hours per one-month pay period. Not eligible for paid holidays, vacation or healthcare benefits beyond those required by law.

* This position is classified…