Site Administrator Job Knottingley area,Ferrybridge England UK,Administrative/Clerical

Location: Ferrybridge

Mercury is the European leader in construction solutions.

We build and manage complex engineering & construction projects for the world's leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities, and businesses, giving them the power to achieve incredible things. Our people have the courage to be innovative. Their determination and sharp focus enable us to deliver with certainty, time and time again.

We deliver our clients' visions through leading edge construction solutions across multiple sectors, including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection.

At Mercury, it is our duty to encourage and back our people to realise their vision of themselves. We place them at the heart of what we do, providing challenging opportunities to develop within a great team in a supportive environment that allows them to reach their full potential.

Key Responsibilities of the Role:

Review and report on the Filekey structure ensuring the general instructions are followed by all.
Developing and maintaining filing systems
Collate all personnel documentation and file on the Filekey
Collect & collate information for Management reports
Maintain the stationary levels in the office and ensuring a stock is maintained.
Maintain up to date Org Chart
Document Control when required
Maintain and track site personnel movements for weekly report
Request and print out all project permits each week from the Eida system
Scan all sign in sheets to the project file
Track holidays for all staff
Request Dirty Works permits
Creating SAP Orders
Ordering Plant through Fleet Tool and Plant and tracking it
Developing Progress reports
O&Ms and handover documentation
Reporting to CM.
GRN all received site materials
Organise access/visitor badges for site using E:
Sipp machine
Get test packs signed off and uploaded on to the Eida system
Provide administration assistance
Support Site Project Manager, Project Director and Business Unit Director as and when required.
Dealing with general site team queries
Monitoring and Inputting hours on timesheets
Arrange meetings on site and taking minutes
Database Maintenance
Filing Site paperwork
Monitoring and check sign in sheets and delivery dockets
General Administration Office Duties - Filing, typing, photocopying, organising couriers, faxing etc.
Time administration
Documenting the project details
Notifying the involved for taking appropriate action on the pending documents
Export files in the required format
Organising all employee inductions (on and off site facilities)
Liaising with all inductees regarding induction procedures and outstanding documentation
Liaising with all departments and subcontractors regarding induction procedure and outstanding documentation
Arrange meetings on site, booking in visitors.
All other duties associated with this role

Essential Criteria for the Role:

Strong Administration with minimum 2 years' experience
PC literate with competency in Microsoft Word, Excel, Outlook
Ability to liaise and manage all site paperwork
Excellent telephone manner
Ability to multitask and work under pressure
Strong interpersonal and organisational skills
Pride in the quality and presentation of work
Experience in the construction or engineering industry advantage but not essential
SAP experience advantage but not essential as full training will be given

Mercury is an equal opportunities employer.