Accounts Receivable Coordinator

The Accounts Receivable (AR) Coordinator is responsible for managing the company’s receivables process to ensure timely and accurate billing, posting of payments, and collections. This role works closely with customers, sales, and accounting teams to maintain accurate financial records, resolve billing discrepancies, and support overall cash flow objectives.

• Prepare, review, and issue accurate customer invoices in accordance with company policies and contract terms.
• Record, apply, and reconcile customer payments (check, ACH, wire, and credit card) to appropriate accounts and invoices.
• Maintain accurate accounts receivable ledgers and aging reports; monitor outstanding balances and proactively follow up on overdue accounts.
• Communicate with customers to resolve billing inquiries, payment discrepancies, and credit issues in a professional and timely manner.
• Collaborate with internal teams (sales, operations, accounting, customer service) to ensure invoice accuracy and resolve disputes.
• Assist with general accounting functions, including journal entries, account reconciliations, and month-end or year-end close processes.
• Support financial reporting by providing AR data, aging summaries, and cash flow updates as needed.
• Maintain accurate and organized documentation for all receivable transactions to support internal controls and audit requirements.
• Assist with credit evaluations and customer account setup when necessary.
• Review and verify customer sales tax exemption certificates for accuracy and validity.
• Research state and local sales tax regulations to ensure compliance with exemption requirements.
• Maintain organized, audit-ready records of exemption certificates and related documentation.
• Contribute to the continuous improvement of accounting processes, systems, and procedures to enhance accuracy and efficiency.

• High school diploma or equivalent required; associate or bachelor’s degree in accounting, Finance, or Business preferred.
• 2+ years of experience in accounts receivable, billing, or general accounting.
• Working knowledge of sales and use tax concepts preferred (multi-state experience a plus).

• Strong understanding of accounting principles and financial transactions.
• Excellent attention to detail, accuracy, and organizational skills.
• Strong communication and customer service skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Excel.
• Familiarity with tax compliance software or exemption certificate management systems.
• Strong analytical and problem-solving abilities.

• Work Environment:
  Hybrid Schedule (2 days in office)
• Benefits:
  Company-paid Medical, Dental, Vision, and other benefits.
• Other: PTO

• Associate

• Full-time

• Accounting/Auditing and Administrative

• Wholesale Motor Vehicles and Parts