HR Assistant - Office of Human Resources - UTK

HR Assistant - Office of Human Resources - UTK

Knoxville, TN, United States

The HR Assistant functions as support to the Human Resources Office by answering incoming phone calls and directing them to the appropriate staff or office, assisting with new hire I9s, sorting and distributing mail, greeting visitors to the office, ordering supplies, keeping the lobby area clean and organized, providing administrative and financial support to the department.

Responsibilities

Receive and direct calls for the human resources office staff. Provide basic information regarding job application status and troubleshooting assistance.

Monitor, triage, and respond to departmental emails.

Assist visitors applying for jobs within the university at in-person kiosks.

Maintain I-9 calendar, complete new hire I-9 forms and verify documentation presented.

Schedule meetings and manage room reservations.

Open and close the office and maintain lobby.

Perform administrative functions to support department staff.

Provide back up for ledger reconciliation, accounts receivable functions and invoice processing.

Complete annual reports and surveys.

Assist with HR event planning.

Required Qualifications

Education: High School Diploma.

Experience: Two years of office/clerical experience. Experience with Excel, Word and Outlook.

Knowledge, Skills, Abilities:

Knowledge: Knowledge of Microsoft Office suite specifically Excel, Word and Outlook. Preferred:
Knowledge of Oracle

Skills: Strong customer service skills. Outstanding communication, interpersonal and organizational skills.

Abilities: Ability to perform tasks independently and efficiently under strict deadlines and to be self-motivated. Ability to collaborate effectively with campus partners and visitors. Ability to follow detailed instructions. Ability to operate with professionalism, integrity and discretion to maintain confidentiality and handle sensitive information.

Preferred Qualifications

Experience: Experience in a Human Resources office. Experience with I-9 processing and documentation. HRIS experience.

Knowledge of Oracle Cloud ERP systems.

Work Location

Location:

Knoxville, TN

Onsite

Compensation and Benefits

UT market range: MR04

Anticipated hiring range: $40,000 - $42,000

Find more information on the UT Market Range structure here

Find more information on UT Benefits here

Application Instructions

To express interest, please submit an application with the noted below attachments.

Resume

List of 3 Professional References

The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy’s largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.

The university holds a strong commitment to its land‑grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and…