Assistant Registrar - Compliance & Reporting

Assistant Registrar – Compliance & Reporting

Join to apply for the Assistant Registrar – Compliance & Reporting role at University of Tennessee, Knoxville
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The Office of the University Registrar at the University of Tennessee, Knoxville (UTK) invites applications and nominations for our Assistant Registrar – Compliance and Reporting position. We are seeking candidates who can contribute in meaningful ways to enhance the accessibility of higher education, fostering a diverse and inclusive academic environment, and improving the recruitment and graduation of our students. The University of Tennessee, Knoxville, has been ranked by Forbes as one of America’s best large employers, as recognized on the 2025 list.

The minimum starting salary for this position is $59,332
. Final compensation will be determined based on the candidate’s qualifications and experience.

Serving as a member of the leadership team in the Office of the University Registrar, the Assistant Registrar is the primary position responsible for leading and documenting internal and external compliance matters concerning student academic records. This position is responsible for essential activities related to tracking and certifying the academic eligibility of UTK’s student-athletes, ensuring compliance with all SEC and NCAA bylaws.

It also ensures compliance with federal, state, and local regulations related to residency appeals of students at the University of Tennessee, Knoxville (UTK). The role oversees reporting requirements for the National Student Clearinghouse, NCAA, National Student Loan Data System, and other federal and state agencies. Additionally, this role serves as the designated FERPA (Family Educational Rights and Privacy Act) contact for campus partners, investigating FERPA‑related concerns and managing the annual FERPA training as part of UTK’s Annual Compliance program.

• Bachelor’s degree
• Two (2) or more years working in higher education administration

• High level of competency and skills utilizing Microsoft Office and Microsoft 365, scheduling applications, interactive forms, and other similar administrative and/or higher education platforms
• Ability to work with a high degree of accuracy
• Strong analytic and critical thinking skills
• Strong oral and written communication skills
• Ability to prioritize projects, particularly within a multi-tasking and deadline-driven environment
• Ability to maintain a high level of discretion
• Ability to interpret complex policies and regulations

• Master’s degree
• Two (2) or more years working in a university registrar office

• Knowledge of NCAA Bylaw 14 and Academic Progress Rate/Graduation Success Rate reporting
• Knowledge of Tennessee state law impacting residency determinations / regulations
• Experience with Banner by Ellucian or similar Student Information system
• Knowledge of best practices related to FERPA and student privacy
• Knowledge of the UTK undergraduate curriculum
• Ability to organize and analyze information using University and third‑party reporting tools

• Generous paid leave, accruing up to 24 days of vacation and 12 days of sick leave annually, plus 14 paid holidays and administrative closing days
• Flexible work arrangements, offering a hybrid schedule to most team members
• Education benefits for employees and their dependents at UT System campuses
• Retirement and deferred compensation plans, including 401(k), 403(b), etc.
• Comprehensive medical, dental, and vision insurance plans
• Employee discounts to attractions, services, and goods

A cover letter detailing relevant experience, a resume, and the name, e‑mail address, and telephone number of three to five professional references. References will not be contacted without explicit permission of the candidate.

The University of Tennessee, Knoxville, is a flagship land‑grant university and a Carnegie Research 1 institution. It enrolls over 35,000 students and has a strong commitment to its land‑grant mission of learning and engagement, fostering an inclusive community. Employees have access to career development, coaching, and extensive training opportunities.