Space and Facilities Coordinator: College of Arts & Sciences - UTK

Space and Facilities Coordinator:
College of Arts & Sciences - UTK

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College of Arts & Sciences - UTK role at University of Tennessee, Knoxville.

The Space and Facilities Coordinator for the College of Arts and Sciences (CAS) supports the Senior Director of Space and Facilities by documenting and reviewing space allocations, tracking project requests, handling project communications with CAS faculty and staff, assembling and tracking requests for new space, and managing the college’s portion of the annual space inventory. This role will support and represent CAS for project and maintenance requests in planning, design, and/or construction phases, report on progress, update facilities data, floor plans, project reports, and 5‑year facilities planning for CAS, liaise with Facilities Services, UT System Capital Projects staff, contractors and architects, and support site inspections.

• Assist stakeholders in planning pre‑ or post‑renovation/construction moves, and help with documentation and resolution of problems detected during the project warranty period.
• Coordinate with departments and Facilities Services in planning and carrying out renovations of department or college controlled rooms, including laboratories, studios, offices, and instructional labs.
• Meet with faculty to determine the extent of needs, assist with cost estimates, participate in project meetings, and report on progress.
• Assist Facilities Services and departments in scheduling utility or access outages to minimize interruptions to critical research and teaching operations.
• Track space database and annual space updates working with CAS departments.
• Act as liaison between college/department stakeholders, project managers, and consultants/contractors during renovation or construction.
• Work with UT Emergency Management to communicate and coordinate updates to Building Emergency Action Plans.
• Assist in the auditing and tracking of required updates to CAS room and lab safety signage.
• Approve key and building access requests, communicate events and closures, parking and game‑day impacts, and all other space and facilities related communications to the CAS community.
• Assist in training and communicating to building representatives the university temporary signage and literature distribution policies inside CAS buildings.

• Manage and maintain accurate space and facilities data, support campus‑wide planning; oversee space utilization analysis, generate reports, and administer space‑related systems.
• Coordinate the college and department responses to the annual Space Survey, providing training for building representatives and department staff.
• Coordinate studies on space utilization in the college and provide recommendations on improving efficiency.
• In consultation with the Sr. Director and college administrators, receive and manage requests for space from departments.
• Coordinate the expansion and maintenance of a CAS building document archive, as well as the creation and maintenance of a CAS space management database.
• Conduct space audits and surveys across campus following FICM standards.
• Generate reports, dashboards, and visualizations to support planning.
• Integrate space data with HR, scheduling, asset management, and facilities systems.
• Coordinate with departments to document space needs and usage.
• Assist in reviewing and analyzing departmental space requests.
• Provide training and support for space management software.

• Education:
  • Bachelor’s degree in engineering, architecture, planning, technical design, building/construction management, or related field.
• Experience:
  • Minimum of two years of experience in one or more aspects of space management, building maintenance, renovation or construction management, or project budgeting.
• Knowledge, Skills, Abilities:
  • Strong written and oral communication skills.
  • Ability to work collaboratively with staff, faculty, departmental administration, and college leadership.
  • Ability to multi‑task, be detail‑oriented, and be self‑motivated.
  • Ability to understand…