Coordinator of Preclinical Success and Operations

Position Title Coordinator of Preclinical Success and Operations

Department

Department DCOM CLINICAL MEDICINE

Position Category

Position Category Staff Full Time

Job Description

The Coordinator of Preclinical Success and Operations provides
operational and administrative support for the Office of Pre-Clinical
Education by coordinating the systems, data, and processes that support
student success throughout the preclinical curriculum. The position
serves as the primary coordinator for tracking student academic
progress, COMSAE performance, COMLEX - USA Level 1 readiness, board
clearance, remediation, and students requiring additional academic
support. By assuming responsibility for data management, reporting, and
operational coordination, this position enables academic leadership to
devote more time to individualized student advising, faculty
collaboration, curricular innovation, and initiatives that improve
student outcomes, reduce attrition, and decrease leave-of-absence rates

Required Qualifications

High school diploma; some college coursework in a related field preferred, or an equivalent combination of education and experience. 1-2 years’ experience in higher education, healthcare administration, academic support, or a related field. Advanced proficiency in Microsoft Excel and Microsoft Office. Excellent organizational, analytical, and communication skills. Ability to manage confidential student information and multiple priorities. Familiarity with FERPA requirements, or willingness to complete FERPA training upon hire.

Sound judgment and discretion in handling sensitive, high-stakes student situations

Preferred Qualifications

Bachelor’s degree; 1-2 years’ experience in undergraduate medical education or student success. Knowledge of COMLEX - USA Level 1, COMSAE examinations, and osteopathic medical education. Experience with student information systems, dashboards, and educational reporting. Experience working across multiple campuses Familiarity with accreditation standards (e.g., COCA ).

Physical Demands

Campus

Promote the mission of Lincoln Memorial University to all faculty, staff, students and to the community at large

Promote effective working relationships among faculty, staff and students

Coordinate tracking of student academic progress throughout the preclinical curriculum

Maintain comprehensive dashboards for COMSAE performance, COMLEX - USA Level 1 eligibility, board clearance, first-time pass rates, failures, remediation, and at-risk students

Coordinate COMSAE proctoring

Serve as the liaison to NBOME for score reporting or registration issues

Coordinate implementation of board preparation initiatives and monitor student participation

Track completion of institutional requirements related to COMLEX Level 1 readiness and testing

Help to maintain predictive dashboards that identify students at academic risk

Monitor trends in COMSAE performance, board readiness, and academic progression to support early intervention

Collaborate with Student Services to manage longitudinal reports on COMLEX Level 1 outcomes, attrition, leaves of absence, board readiness, and student progression

Provide data analyses of the student success initiatives

Coordinate communication among DCOM faculty, learning specialists, Student Services, assessment personnel, and academic leadership

Maintain timelines, project plans, and documentation related to student success initiatives

Support accreditation data collection and documentation requests

Identify workflow improvements and assist with implementation of operational enhancements

Maintain standard operating procedures and ensure accuracy and confidentiality of student records

Provide administrative support for committees related to…