Operations Specialist, Human Resources

Title: Operations Specialist, Human Resources

Department: Human Resources

Number of Positions: 1

Classification: 3/On campus

Position #: 650890

Pay Rate: $41,350 - $50,780/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application.

Required Documents Needed to Upload at Time of Application: Resume, transcripts and three professional references.

Reference check requirements: Three (3) professional references, two (2) of which should be former or current supervisors and (1) professional reference. Personal references (friends, clergy, customers, relatives) are not considered acceptable references. A professional reference such as a previous or current co-worker may be used as one of the references.

The HR Operations Specialist is a key member of the Human Resources team, responsible for ensuring the efficiency and effectiveness of daily operations. Success in this role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a dynamic environment. The position involves coordinating a variety of administrative functions that support HR process, facilitating accurate communication, maintaining records and systems, and providing responsive service to employees and stakeholders across the college.

35% Office/Operations Management

Oversee day-to-day operations of the HR office, ensuring that administrative processes run smoothly and efficiently. This includes managing (monitoring and ordering) office supplies and equipment, general office organization; handling purchasing for the HR department and assisting in monitoring HR department expenditures; maintaining inventory of HR forms and materials; mail and package handling such as sorting and distributing incoming mail, preparing outgoing mail packages, managing courier services as needs;

coordinating with facilities management for any office maintenance needs, etc.

20% Payroll Liasion

Serve as the primary liaison between PSCC employees/supervisors and the T  Shared Payroll Center, ensuring accurate and timely submission of payroll documentation and personnel transactions. Track payroll deadlines, communicate requirements to employees and supervisors, and ensure timely resolution of errors. Coordinate with HR staff and T  Payroll to resolve discrepancies, employee concerns, and system issues. Other duties as assigned.

15% Staffing Support

Assists with HR staffing needs by coordinating job postings and recruitment efforts, scheduling interviews as needed and liaising with candidates; preparing onboarding materials and assisting with the facilitation of the onboarding process for new hires when assigned; maintaining accurate employee records and databases; maintaining calendar for executive director and the department such as scheduling meetings, interviews, appointments, etc.; coordinating room reservations for HR events;

arranging refreshments for HR events as necessary; assisting with the preparation of materials for training sessions or orientations; supporting the organization of HR events or employee programs, etc.

15% Communication

Serve as a point of contact for internal and external inquiries related to HR and Payroll functions by greeting visitors to the HR department, routing visitors with specialized questions to the appropriate HR or Payroll staff member/subject matter expert (SME), answering phone calls and emails, drafting and sending correspondence, and routing inquiries to appropriate HR team members—and, follow through to ensure closure.

Communicate effectively with employees, candidates, and other stakeholders to provide information and support.

Potentially interacting with venders for routine purchases and maintaining relationships with regular suppliers.

10% Documentation and Reporting

Prepare and maintain HR documentation, including reports, presentations, and employee files. Ensure that all records are kept up-to-date, confidential, and compliant with board and college policies and regulations.

Prepare and manage documentation…