Human Resources Coordinator

Overview

Education Level:
High School Category:
Human Resources

PRIMARY FUNCTION: The Human Resources Coordinator is responsible for the administration of a wide variety of human resource activities to include recruitment, HR compliance, training, personnel records, invoice processing and special events. This position work closely with Boys & Girls Clubs facility directors and Club staff to coordinate volunteer opportunities for individuals, as well as groups.

• Screen applicants by conducting backgrounds, references, and employment checks
• Post all job vacancies via Paycom for both internal and external job sites
• Contact applicants for employment and scheduling for drug screen, fingerprints, and orientation
• Complete all required items for employee to be hired including reference checks and employment verification, fingerprinting and creating identification badges
• Help to improve the processes and department
• Assist with new employee onboarding

• Assist with mandatory HR reporting such as, TN New Hire, DHS portal updates, Unemployment claims, etc.
• Own the employee certification process
• Assists with maintaining all employee files and personnel records to meet DOE and DOL requirements
• Annually completing training assessments for Club compliance

• Assess training and development needs through surveys, interviews, focus groups, and consultation with managers.
• Implement engaging training programs (in-person and virtual) to support staff development.
• Facilitate orientation for new employees.
• Track, evaluate, and report on training effectiveness and employee progress.
• Manage training schedules, logistics and learning management systems.

• Performing routine clerical tasks as needed such as filing, typing, mailing and copying
• Assist with invoice and credit card reconciliations and submitting invoices for payment
• Handle a full range of administrative duties for the Office of Human Resources including but not limited to filing, ordering office supplies as assigned, word processing, photocopying, faxing, sorting/distributing incoming mail, maintaining employee personnel and other files, ensuring correct form completion, etc.
• Assist with employee queries as needed, serving as an initial point of contact and following up or referring issues to other HR staff as appropriate.
• Complete additional tasks/projects as needed

INDIVIDUAL RESPONSIBILITY:

• Dependability – proven ability to complete all tasks as assigned in an organized manner
• Ensures appropriate responses to all organizational correspondence using brand appropriate language and logos
• Dedication to service – demonstrated regular Attendance/Punctuality and an ability to learn and develop new skills
• Commitment and attitude that personifies a positive attitude at all times and the ability to multi-task Professionalism in appearance, ensuring that dress is professional and appropriate for function/situation based on organizational dress code policies
• Specific Individual measurable outcomes as determined by supervisor

RE QUIRED SKILLS/KNOWLEDGE:

• High school diploma, college degree preferred
• Must be mission driven
• 2 years previous Human Resources experience
• Possess valid driver's license and willingness to travel within service area
• Desire and ability to work with a diverse group of people
• Mus maintain strict confidentiality of all internal and personnel affairs
• Proficient in Microsoft word, excel & power point
• Ability to work independently and in a team environment
• Good written and oral communication skills
• Great organizational skills and detail oriented

DISCLAIMER: The information presented indicated the general nature and level of work expected of employees in this position. It is not designed to contain, or to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.