Executive Assistant to CEO, AHG

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Executive Support Remote, US

At Allia Health Group (AHG), the umbrella organization for Southend Pharmacy, Brello Health, and Hello Wellness, we don't just follow industry trends, we redefine them. Our mission is to commoditize anti-aging solutions, making them affordable and accessible to the average consumer. By offering customized, cost-effective wellness products built on cost-containment models, we aim to improve people's quality of life and meet them wherever they are on their health journey.

This is a high-trust, high-leverage role supporting the Chief Executive Officer of Allia Health Group. The CEO's stakeholders span the AHG executive team, corporate functions, business-unit leaders, and external partners and vendors, all competing for the same finite calendar.

Your job is to make that work. You will control access to the CEO's time, decide what reaches the CEO and what does not, keep the executive team and its commitments moving, and make sure nothing important falls through the cracks as Allia Health Group scales.

This role suits someone who is comfortable saying no on behalf of an executive, who moves before being asked, and who wants to grow their scope over time.

Gatekeeping and Access

• Own the CEO's calendar end to end, including scheduling, prioritization, conflict resolution, and rescheduling
• Decide what earns a meeting, what can be resolved asynchronously, and what should be redirected to another owner, and communicate those decisions directly to requesters
• Protect uninterrupted blocks for strategic work and defend them under pressure
• Triage inbound requests from the executive team, internal teams, vendors, and external partners, escalating what is genuinely urgent and holding the rest
• Prepare daily briefs, agendas, and pre-reads so the CEO walks into every meeting ready

Cross-Functional Coordination

• Serve as the operating link between the CEO and the AHG executive team and corporate functions
• Track commitments and requests across functions so competing priorities surface early rather than at the deadline
• Act as a professional, discreet point of contact between the CEO and internal teams, vendors, and external partners
• Build working relationships with the assistants and operators supporting other AHG leaders

Executive Representation and Thought Partnership

• Attend select internal and external meetings on the CEO's behalf, representing the CEO's priorities and positions with authority and discretion
• Capture decisions, commitments, and follow-ups from those meetings, and brief the CEO on what matters, what needs the CEO's input, and what has been handled
• Serve as a trusted sounding board, offering candid, well-reasoned perspectives on operational, organizational, and business matters
• Apply executive-level judgment to resolve issues independently when appropriate, and know when a decision must go back to the CEO

Team Cadence and Follow-Through

• Run the operating rhythm of the executive team, including agendas, pre-reads, structured notes, and action items with named owners and dates
• Chase commitments to completion, including with people who do not report to you
• Maintain project trackers, documentation, and status views for company initiatives
• Support OKR tracking and quarterly planning rhythms across the executive team

Business Operations and Reporting

• Support preparation of board materials, investor updates, and AHG corporate reporting on the CEO's behalf
• Coordinate with AHG's finance, HR, legal, and People Ops functions on the CEO's behalf
• Maintain a clean record of key decisions, approvals, and open items across the business
• Assist with vendor research, tooling evaluations, and renewal calendars

Travel, Events, and Operations

• Plan and book travel, including itineraries, accommodations, and expense reporting
• Plan and coordinate company events, town halls, and all-hands meetings end to end, including logistics, agendas, speaker preparation, run-of-show, and post-event follow-up
• Take on ad hoc special projects as assigned

• 10+ years supporting a C-level or senior executive, ideally in healthcare, consumer, or a high-growth startup, with a track record of operating independently rather than task by task (exceptional candidates with less experience…