Executive Secretary To CEO

Responsibilities

• Prepare, review, and edit executive-level correspondence, presentations, reports, and official documents; manage retrieval of reference materials as required.
• Conduct research, compile information, and analyze data to support executive decision-making and prepare briefing materials.
• Manage and coordinate the CEO’s calendar, appointments, priorities, and complex travel arrangements.
• Plan, arrange, and coordinate high-level meetings, board sessions, and corporate events.
• Attend meetings, accurately record discussions, decisions, and action items, and circulate approved minutes in a timely manner.
• Monitor, screen, and prioritize incoming communications on behalf of the CEO.
• Handle incoming calls professionally, exercising discretion and judgment in call management.
• Receive and interact with senior visitors, stakeholders, and external clients, representing the CEO and organization with professionalism.
• Review existing administrative and operational practices and recommend or implement process improvements to enhance efficiency.
• Serve as a key liaison between the CEO, senior management, employees, and external parties to ensure effective communication flow.
• Support and participate in special projects and strategic initiatives as assigned by the CEO.

• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
• Knowledge of standard office administrative practices and procedures
• Initiative, reliability & confidentiality
• Organizational and planning skills
• Information gathering and monitoring skills
• Problem analysis and problem-solving skills
• Judgment and decision-making ability
• Attention to detail and accuracy
• Flexibility
• Communication skills, both written and verbal