Administrative Officer

Company Description

Rikaz Development Holding is a diversified organization focused on supporting business growth through efficient operational and administrative practices. The company values professionalism, reliability, and collaboration across its teams. Rikaz Development Holding emphasizes structured processes, clear communication, and strong support functions to enable its core business activities. Team members are encouraged to contribute to continuous improvement of workflows and services. The organization provides a dynamic environment for individuals who are detail-oriented and committed to high-quality administrative support.

The Administrative Officer is a full-time, on-site role based in Sharq, responsible for providing comprehensive administrative support to ensure smooth daily operations. This role includes managing correspondence, preparing and organizing documents, maintaining records, and coordinating meetings, appointments, and travel arrangements. The Administrative Officer will handle front-office duties such as receiving visitors, responding to inquiries, and supporting internal and external customer service needs.

The role also involves assisting with office supplies management, basic reporting, and collaboration with other departments to support workflow, compliance with internal procedures, and timely completion of administrative tasks.

The Administrative Affairs & Governance Officer will be responsible for organizing and monitoring the company’s daily administrative operations, ensuring compliance with approved policies, procedures, governance requirements, authority matrix, documentation system, internal circulars, and company SOPs.

• Follow up on the implementation of approved internal policies and procedures.
• Ensure that all departments and employees comply with the company’s SOPs.
• Organize, maintain, and archive official decisions, circulars, correspondence, and administrative documents.
• Prepare and follow up on official letters and internal/external administrative correspondence.
• Monitor the implementation of management decisions and report pending matters.
• Organize administrative meetings, prepare meeting minutes, and follow up on assigned action points.
• Maintain proper records for company assets and custody items, including keys, devices, cards, stamps, files, and office equipment.
• Coordinate office services, including maintenance, cleaning, internet, printing, stationery, hospitality, and general office requirements.
• Ensure that no administrative, financial, or operational action is carried out without proper approval and authorization.
• Prepare periodic administrative reports for management.
• Maintain confidentiality of company documents, information, and internal decisions.
• Support coordination between management and departments to ensure proper communication and execution of instructions.
• Report any administrative violations, missing documents, or non-compliance with company procedures.
• Maintain organized registers for circulars, decisions, correspondence, assets, and administrative records.
• Ensure that all administrative documents are properly filed, updated, and available when required.

• Candidates should possess strong General Administration and Administrative Assistance skills to manage daily office operations and support multiple stakeholders.
• Candidates should possess effective Communication and Customer Service skills to interact professionally with colleagues, clients, and external partners.
• Candidates should possess solid Organization Skills to prioritize tasks, manage schedules, maintain orderly records, and meet deadlines.
• Proficiency with standard office software (e.g., word processing, spreadsheets, email and calendar tools) and basic data entry skills is beneficial.
• Relevant experience in an administrative or office support role, preferably in a corporate or holding company environment, is advantageous.
• A diploma or bachelor’s degree in Business Administration, Management, or a related field is preferred, along with the ability to work on‑site in Sharq and maintain a high